Framework Agreement for the provision of Responsive Property Maintenance and Minor Works

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    "date": "2026-06-16T16:30:26+01:00",
    "ocid": "ocds-h6vhtk-051564",
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                "id": "022062-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
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                "datePublished": "2025-05-16T10:12:37+01:00",
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    "parties": [
        {
            "id": "GB-PPON-PZDG-2995-QQMD",
            "name": "Staffordshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZDG-2995-QQMD"
            },
            "address": {
                "streetAddress": "1 Staffordshire Place, Tipping Street,",
                "locality": "Stafford",
                "postalCode": "ST16 2DH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
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            "contactPoint": {
                "email": "michelle.davies@staffordshire.gov.uk"
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                        "id": "publicAuthoritySubCentralGovernment",
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                        "description": "Public authority - sub-central government"
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                "url": "https://www.staffordshire.gov.uk"
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    "buyer": {
        "id": "GB-PPON-PZDG-2995-QQMD",
        "name": "Staffordshire County Council"
    },
    "tender": {
        "id": "IA3557",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Framework Agreement for the provision of Responsive Property Maintenance and Minor Works",
        "description": "The Council would like to procure a Framework Agreement to provide responsive property maintenance and minor works split into the below lots: * Lot 1 - Building Works * Lot 2 - Plumbing * Lot 3 - Mechanical * Lot 4 - Electrical * Lot 5 - Drainage The work orders across all lots will be for works under PS5,000. The above works will be undertaken in the following eight administrative areas of the County of Staffordshire: * Cannock Chase * East Staffordshire * Lichfield * Newcastle * South Staffordshire * Stafford Borough * Staffordshire Moorlands * Tamworth Suppliers can select which districts and boroughs they would like to cover within Staffordshire. The properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. Emergency Call Out Response - It is mandatory that successful suppliers adhere to a strict maximum attendance within 2 hours of receipt of oral request. The requirement is to cover 365 days of the year, 24 hours per day including weekends and bank holidays.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45400000",
                        "description": "Building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
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                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45450000",
                        "description": "Other building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45450000",
                        "description": "Other building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45450000",
                        "description": "Other building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71314100",
                        "description": "Electrical services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45111240",
                        "description": "Ground-drainage work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45232451",
                        "description": "Drainage and surface works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45232452",
                        "description": "Drainage works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "value": {
            "amountGross": 10800000,
            "currency": "GBP",
            "amount": 9000000
        },
        "mainProcurementCategory": "works",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
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                "contractPeriod": {
                    "startDate": "2026-10-05T00:00:00+01:00",
                    "endDate": "2028-10-04T23:59:59+01:00",
                    "maxExtentDate": "2030-10-04T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Building Works",
                "description": "To undertake building work on Customer owned buildings in the administrative areas specified below. Such works will generally be of a minor responsive maintenance nature.",
                "value": {
                    "amountGross": 3000000,
                    "amount": 2500000,
                    "currency": "GBP"
                },
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                                    "weight": "percentageExact"
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                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework: 1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/# 2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service. Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas Note 2 - where brand names are mentioned, the Authority will consider equivalents Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award Competency requirements - Have at least one employee with the following qualifications: City & Guilds Level 6 NVQ Diploma in Construction Site Management (6578) City & Guilds Level 2 Technical Certificate in Site Carpentry (7906-20) City & Guilds Level 2 Technical Certificate in Bricklaying (7905-20) City & Guilds Level 2 Diploma in Plastering (6708-23) City & Guilds Level 2 Diploma in Painting & Decorating (6707-23) City & Guilds Level 2 Diploma in Roof Slating and Tiling (6718-02) Any personnel utilised on this contract must have an Enhanced DBS check"
                        }
                    ]
                },
                "renewal": {
                    "description": "2x12 months to 4th October 2029 and 4th October 2030"
                }
            },
            {
                "id": "2",
                "title": "Plumbing",
                "description": "To undertake plumbing work on Customer owned buildings in the administrative areas specified below. Such works will generally be of a minor responsive maintenance nature.",
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
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                            "description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework: 1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/# 2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service. Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas Note 2 - where brand names are mentioned, the Authority will consider equivalents Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award Competency requirements - Have at least one employee with Level 2 NVQ Diploma in Plumbing and Heating Any personnel utilised on this contract must have an Enhanced DBS check"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-05T00:00:00+01:00",
                    "endDate": "2028-10-04T23:59:59+01:00",
                    "maxExtentDate": "2030-10-04T23:59:59+01:00"
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                "hasRenewal": true,
                "renewal": {
                    "description": "2x12 months to 4th October 2029 and 4th October 2030"
                }
            },
            {
                "id": "3",
                "title": "Mechanical",
                "description": "To undertake mechanical and heating work on Customer owned buildings in the administrative areas specified below. Such works will generally be of a minor responsive maintenance nature.",
                "status": "active",
                "value": {
                    "amountGross": 3000000,
                    "amount": 2500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
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                            "name": "Complaints Procedure",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
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                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework: 1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/# 2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service. Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas Note 2 - where brand names are mentioned, the Authority will consider equivalents Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award Competency requirements - Have at least one engineer that is Gas Safe registered to cover all of non-domestic and domestic disciplines including but not limited to the list below: 1) Air Heating * Direct Fired Appliances NG * Indirect Fired Heating Appliances NG 2) Catering - Commercial Catering NG (CORE) 3) Pipework - First Fix Commercial Pipe work NG 4) Pipework Commissioning - NON DOM Testing & Purging up to 1m3 NG 5) Water Central Heating - Indirect Fired Heating Appliances NG Any personnel utilised on this contract must have an Enhanced DBS check"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-05T00:00:00+01:00",
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                    "maxExtentDate": "2030-10-04T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x12 months to 4th October 2029 and 4th October 2030"
                }
            },
            {
                "id": "4",
                "title": "Electrical",
                "description": "To undertake electrical work on Customer owned buildings in the administrative areas specified below. Such works will generally be of a minor responsive maintenance nature.",
                "status": "active",
                "value": {
                    "amountGross": 3000000,
                    "amount": 2500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
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                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework: 1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/# 2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service. Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas Note 2 - where brand names are mentioned, the Authority will consider equivalents Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award Competency requirements: Company: Hold a recognised accrediting body, examples include NICEIC or NAPIT. This covers independent auditing, H&S practice, certification and building regs. Engineer Competency: Hold an ECS Gold Card. At present this is a level 3 NVQ in an electrotechnical based award, ECS H&S assessment and 18th edition wiring regulations. This covers what may be defined as a \"skilled\" worker. Any personnel utilised on this contract must have an Enhanced DBS check"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
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                    "startDate": "2026-10-05T00:00:00+01:00",
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                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x12 months to 4th October 2029 and 4th October 2030"
                }
            },
            {
                "id": "5",
                "title": "Drainage",
                "description": "To undertake drainage work on Customer owned buildings in the administrative areas specified below. Such works will generally be of a minor responsive maintenance nature.",
                "status": "active",
                "value": {
                    "amountGross": 1200000,
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
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                            "type": "quality",
                            "name": "Experience / Case Study",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Complaints Procedure",
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                                    "number": 5,
                                    "weight": "percentageExact"
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                        }
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                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework: 1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/# 2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service. Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas Note 2 - where brand names are mentioned, the Authority will consider equivalents Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award Any personnel utilised on this contract must have an Enhanced DBS check"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-05T00:00:00+01:00",
                    "endDate": "2028-10-04T23:59:59+01:00",
                    "maxExtentDate": "2030-10-04T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x12 months to 4th October 2029 and 4th October 2030"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-01T23:59:59Z"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
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                "type": [
                    "win"
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                "relativeValue": {
                    "proportion": 0.005,
                    "monetaryValue": "award"
                },
                "description": "Please review the Framework Agreement, clause 15."
            }
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5,
                "method": "withAndWithoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council, John Taylor MAT, Shaw Education Trust may call off from the Framework once awarded.",
                "description": "Awards under the Framework Agreement - Due to the nature of this Framework being re-active maintenance the first-choice route will be Awards without re-opening Competition. 1. Awards without re-opening Competition - can Direct Award to a supplier on the relevant lot/district coverage with lowest price tendered rate within the time band e.g. within normal working hours (8am-6pm) and out of hours (6pm-8am). 2. Awards following Further Competition - invite all the suppliers on the relevant lot/district coverage to provide a quote."
            }
        },
        "submissionMethodDetails": "The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'. https://supplierlive.proactisp2p.com All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-20T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-13T23:59:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-08T23:59:59+01:00"
        },
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                "format": "application/pdf"
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                "id": "A-17883",
                "documentType": "biddingDocuments",
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                "format": "application/pdf"
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            {
                "id": "056807-2026",
                "documentType": "tenderNotice",
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                "description": "Tender notice on Find a Tender",
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        "hasRecurrence": true,
        "recurrence": {
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                    "startDate": "2030-04-01T23:59:59+01:00"
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            ]
        },
        "riskDetails": "Local Government Re-organisation 1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the \"English Devolution White Paper\". 1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response. 1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest. 1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements. 1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets 2 The parties agree that in the event of a Local Government Re-organisation:- 2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and 2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder 2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement."
    },
    "language": "en"
}