Secure Cycle Parking

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0517cd-2025-12-10T13:45:14Z",
    "date": "2025-12-10T13:45:14Z",
    "ocid": "ocds-h6vhtk-0517cd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVHP-5769-YHRQ",
            "name": "Cardiff Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVHP-5769-YHRQ"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Cardiff",
                "postalCode": "CF10 4UW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Alex Tombs",
                "email": "corporateandtransport@cardiff.gov.uk",
                "telephone": "+447815463657"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cardiff.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PNMM-3754-WBPR",
            "name": "Bikedock Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNMM-3754-WBPR"
            },
            "address": {
                "streetAddress": "Chesham House, Dalton Lane",
                "locality": "Keighley",
                "postalCode": "BD21 4JH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE41"
            },
            "contactPoint": {
                "email": "russ@bikedok.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVHP-5769-YHRQ",
        "name": "Cardiff Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "market engagement was performed in conjunction with the public engagement report via a Prior Information Notice published in September 2024 to identify appetite in market and technology available that could meet the requirements prior to drafting specification."
    },
    "tender": {
        "id": "ERFX1008608",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Secure Cycle Parking",
        "description": "To appoint a partner who will work in conjunction with Cardiff Council in its aims to improve the availability and security of cycle parking in and around Cardiff City, on its behalf. The contract is to supply, install and maintain new secure bike parking that can be booked via mobile devices with anti-tampering early warning alerts, and monitoring stations to allow the users to lock and unlock bikes. The bidder will also need to provide retention and maintenance of the metal stands that currently reside on the identified sites for the public to continue to have the option of self-secure.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34432000",
                        "description": "Parts and accessories for bicycles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 540000,
            "amount": 450000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "all submissions must be via Proactis Portal. https://supplierlive.proactisp2p.com/Account/Login",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-07-01T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-06-06T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-07-14T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 540000,
                    "amount": 450000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price element has sub weighting: 50% Allocated for - Tab 1. for install & supply - allocated as follows: 35% allocated for cost per locker 10% for cost per stand 5% for cost per space in hanger 50% Allocated for Tab 2- Maintenance & Management. - allocated as 20% for Ongoing maintenance costs 20% for Software costs 10% for Transactional costs",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality Questions are sub weighted. Q1 a) Project delivery team 5% Q1 b) Sub-contractor management 5% Q 2 a) Installation 10% Q 2 b) Target Dates 10% Q 2 c) Monitoring Methods & tools 5% Q 2 d) Relocation/Improvements and future implementation 5% Q 3 a) Product Specification 10% Q 3 b) Security Measures 10% Q 4 a) Maintenance 10% Q 4 b) Technology 5% Q 4 c) Emerging Technology 5% Q 5 Partnership & Added Value 15% Q 6 Energy & Sustainability 5%",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Social Value / Community Well Being Benefits",
                            "description": "Social Value has a weighting of 10% Quantitative 4% Qualitative 4% Delivery Plan 2%",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-08-01T00:00:00+01:00",
                    "endDate": "2028-08-01T23:59:59+01:00",
                    "maxExtentDate": "2030-08-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 2 year extension available."
                },
                "hasOptions": true,
                "options": {
                    "description": "The opportunity does allow for the supplier to suggest potential new locations during the period of the contract. These new locations will be subject to agreement with the Authority, and will be subject to the terms and conditions and timescales of the original contract."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "022926-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022926-2025",
                "datePublished": "2025-05-20T08:06:35+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-08-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Secure Cycle Parking",
            "status": "active",
            "date": "2025-08-15T00:00:00+01:00",
            "value": {
                "amountGross": 270000,
                "amount": 225000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PNMM-3754-WBPR",
                    "name": "Bikedock Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "34432000",
                            "description": "Parts and accessories for bicycles"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL22",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKL22",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-08-27T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2025-09-01T00:00:00+01:00",
                "endDate": "2028-08-31T23:59:59+01:00",
                "maxExtentDate": "2030-08-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "1 X 24 MONTHS"
            },
            "hasOptions": true,
            "options": {
                "description": "Through this process the appointed partner will be given the opportunity to suggest/identify potential new locations that would benefit from new secure cycle parking. All new locations will be subject to agreement from the council on a case-by-case basis. All agreed new facilities will be subject to the terms and conditions and timescales of the original contract and will not extend beyond the end date."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "049233-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/049233-2025",
                    "datePublished": "2025-08-15T15:44:21+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-08-15T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-08-29T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Secure Cycle Parking",
            "status": "active",
            "period": {
                "startDate": "2025-12-05T00:00:00+00:00",
                "endDate": "2028-12-04T23:59:59+00:00",
                "maxExtentDate": "2030-12-04T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "1 x 24 months"
            },
            "hasOptions": true,
            "options": {
                "description": "Through this process the appointed partner will be given the opportunity to suggest/identify potential new locations that would benefit from new secure cycle parking. All new locations will be subject to agreement from the council on a case-by-case basis. All agreed new facilities will be subject to the terms and conditions and timescales of the original contract and will not extend beyond the end date."
            },
            "value": {
                "amountGross": 270000,
                "amount": 225000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-12-04T00:00:00+00:00",
            "documents": [
                {
                    "id": "081507-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/081507-2025",
                    "datePublished": "2025-12-10T13:45:14Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}