Notice Information
Notice Title
Pool Plant: Inspection, Testing, Servicing & Responsive Maintenance
Notice Description
The works under this contract comprise the co-ordination, management, administration, and completion of works for Planned Preventative Maintenance (PPM), Responsive Repairs, Planned Repairs and Call Outs for Pool Plant, Sauna, Steam Rooms and ancillary equipment to ensure that all under this agreement meet health & safety requirements and are maintained appropriately, for sites within the County of North Yorkshire and surrounding Council Authority areas including (but not limited to) the following types of works as specified in the Technical Specification: - Pool Plant, Filtration System, Saunas, Steam Rooms, Pool Covers, Pool Moving Floors, UV Systems, Chemical Dosing, Pool Tank Inspections The form of contract is JCT Measured Term Contract 2024, the Employer gives no warranty or undertaking as to the actual amount of work that will be ordered through this contract.
Lot Information
Lot 1
Renewal: Option to Extend 1: 1st September 2027 - 31st August 2029 Option to Extend 2: 1st September 2029 - 31st August 2030
Planning Information
The purpose of this Request for Information (RFI) is to assist North Yorkshire Council (the Authority) to understand the current market conditions. This is to inform their options for the delivery of Pool Plant Maintenance & Leisure Equipment. The Authority intends to use information gained from the market to inform future procurement options. This is a retrospective preliminary market engagement notice covering the RFI notice published via our e-tendering system (YORtender) in December 2024.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-051909
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/064593-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
43 - Machinery for mining, quarrying, construction equipment
50 - Repair and maintenance services
-
- CPV Codes
43324100 - Equipment for swimming pools
50000000 - Repair and maintenance services
Notice Value(s)
- Tender Value
- £687,087 £500K-£1M
- Lots Value
- £687,087 £500K-£1M
- Awards Value
- £541,666 £500K-£1M
- Contracts Value
- £541,666 £500K-£1M
Notice Dates
- Publication Date
- 13 Oct 20256 months ago
- Submission Deadline
- 8 Jul 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 13 Aug 20258 months ago
- Contract Period
- 31 Aug 2025 - 31 Aug 2027 1-2 years
- Recurrence
- 2030-02-01
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE NORTH YORKSHIRE COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- NORTHALLERTON
- Postcode
- DL7 8AD
- Post Town
- Darlington
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE2 North Yorkshire
- Small Region (ITL 3)
- TLE22 North Yorkshire
- Delivery Location
- TLE2 North Yorkshire, TLE22 North Yorkshire
-
- Local Authority
- North Yorkshire
- Electoral Ward
- Romanby
- Westminster Constituency
- Richmond and Northallerton
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/064593-2025
13th October 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/049976-2025
19th August 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/029645-2025
3rd June 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/023332-2025
20th May 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-051909-2025-10-13T10:00:00+01:00",
"date": "2025-10-13T10:00:00+01:00",
"ocid": "ocds-h6vhtk-051909",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PNXY-8263-XCNL",
"name": "The North Yorkshire Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PNXY-8263-XCNL"
},
"address": {
"streetAddress": "County Hall, Racecourse Lane",
"locality": "Northallerton",
"postalCode": "DL7 8AD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE22"
},
"contactPoint": {
"email": "procurement@northyorks.gov.uk",
"telephone": "+44 1609533450"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.northyorks.gov.uk/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-02275897",
"name": "STERLING HYDROTECH LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "02275897"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PGXX-3145-VQJG"
}
],
"address": {
"streetAddress": "20 Grosvenor Place",
"locality": "London",
"postalCode": "SW1X 7HN",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI32"
},
"contactPoint": {
"email": "sales@sterling-hydrotech.co.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.sterling-hydrotech.co.uk",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PNXY-8263-XCNL",
"name": "The North Yorkshire Council"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "The purpose of this Request for Information (RFI) is to assist North Yorkshire Council (the Authority) to understand the current market conditions. This is to inform their options for the delivery of Pool Plant Maintenance & Leisure Equipment. The Authority intends to use information gained from the market to inform future procurement options. This is a retrospective preliminary market engagement notice covering the RFI notice published via our e-tendering system (YORtender) in December 2024.",
"dateMet": "2024-12-20T00:00:00Z",
"status": "met"
}
],
"documents": [
{
"id": "023332-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/023332-2025",
"datePublished": "2025-05-20T14:48:15+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "99605",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Pool Plant: Inspection, Testing, Servicing & Responsive Maintenance",
"description": "The works under this contract comprise the co-ordination, management, administration, and completion of works for Planned Preventative Maintenance (PPM), Responsive Repairs, Planned Repairs and Call Outs for Pool Plant, Sauna, Steam Rooms and ancillary equipment to ensure that all under this agreement meet health & safety requirements and are maintained appropriately, for sites within the County of North Yorkshire and surrounding Council Authority areas including (but not limited to) the following types of works as specified in the Technical Specification: - Pool Plant, Filtration System, Saunas, Steam Rooms, Pool Covers, Pool Moving Floors, UV Systems, Chemical Dosing, Pool Tank Inspections The form of contract is JCT Measured Term Contract 2024, the Employer gives no warranty or undertaking as to the actual amount of work that will be ordered through this contract.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "43324100",
"description": "Equipment for swimming pools"
}
],
"deliveryAddresses": [
{
"region": "UKE22",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE2",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00Z",
"endDate": "2027-08-31T23:59:59Z",
"maxExtentDate": "2030-08-31T23:59:59Z"
},
"hasRenewal": true,
"status": "complete",
"value": {
"amountGross": 824504,
"amount": 687087,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Health and Safety",
"numbers": [
{
"number": 7,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Labour and Supply Chain Management",
"numbers": [
{
"number": 9,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Contract Management",
"numbers": [
{
"number": 14,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Continuous Improvement/Innovation",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"renewal": {
"description": "Option to Extend 1: 1st September 2027 - 31st August 2029 Option to Extend 2: 1st September 2029 - 31st August 2030"
}
}
],
"status": "complete",
"value": {
"amountGross": 824504,
"amount": 687087,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94196&B=",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-07-08T11:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2025-07-01T16:00:00+00:00"
},
"awardPeriod": {
"endDate": "2025-08-15T23:59:59Z"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "029645-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/029645-2025",
"datePublished": "2025-06-03T17:18:15+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2030-02-01T23:59:59Z"
}
]
}
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Pool Plant: Inspection, Testing, Servicing & Responsive Maintenance",
"status": "active",
"date": "2025-08-14T00:00:00+01:00",
"value": {
"amountGross": 650000,
"amount": 541666.67,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-02275897",
"name": "STERLING HYDROTECH LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKE2",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE2",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-08-29T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2027-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Option to Extend 1: 1st September 2027 - 31st August 2029 Option to Extend 2: 1st September 2029 - 31st August 2030"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "049976-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/049976-2025",
"datePublished": "2025-08-19T20:40:27+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-08-14T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-08-30T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Pool Plant: Inspection, Testing, Servicing & Responsive Maintenance",
"status": "active",
"period": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2027-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Option to Extend 1: 1st September 2027 - 31st August 2029 Option to Extend 2: 1st September 2029 - 31st August 2030"
},
"value": {
"amountGross": 650000,
"amount": 541666.67,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-09-01T00:00:00+01:00",
"agreedMetrics": [
{
"id": "1",
"title": "Health & Safety"
},
{
"id": "2",
"title": "Forward Plan Implementation and Monitoring"
},
{
"id": "3",
"title": "Response Times"
}
],
"documents": [
{
"id": "064593-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/064593-2025",
"datePublished": "2025-10-13T10:00:00+01:00",
"format": "text/html"
}
]
}
]
}