Planning

Provision of Oracle System Integration and Payroll Processing Services

UK HEALTH SECURITY AGENCY

This public procurement record has 1 release in its history.

Planning

21 May 2025 at 09:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The UK Health Security Agency is conducting an Early Market Engagement (EME) for the provisioning of Oracle System Integration and Payroll Processing Services. This engagement aims to gather insights from experienced suppliers for the integration and implementation of the Payroll Module within MaPS, an Oracle-based ERP system. At this stage, the process is in the planning phase, with the UK Health Security Agency soliciting input from potential suppliers. The engagement activities include an Expression of Interest to be submitted by 28 May 2025, a questionnaire to be answered by 13 June 2025, and a UKHSA presentation set for 4 June 2025. This procurement initiative falls under the category of information technology services and is located in London, UK. Suppliers with experience in Oracle Configuration, cloud-based, or SaaS payroll solutions that ensure compliance and robust user experience are particularly encouraged to participate.

This early engagement offers substantial opportunities for businesses specialising in IT services, particularly those with expertise in integrating Oracle ERP systems and providing payroll solutions. Small to medium enterprises (SMEs) are eligible, and the procurement process will accommodate frameworks, potentially providing a platform for long-term partnerships. The engagement allows suppliers to showcase innovative and scalable solutions, positioning themselves for future competitive bids when the formal Invitation to Tender is released. Participating businesses will be able to understand market capabilities, assess potential challenges, and provide feedback shaping the procurement strategy, thus fostering growth and innovation in their offerings.

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Notice Information

Notice Title

Provision of Oracle System Integration and Payroll Processing Services

Notice Description

Early Market Engagement Notice to assist the Agency in determining the best way forward for implementation of Payroll Module in MaPS (an Oracle-based ERP system)

Planning Information

UKHSA is undertaking an Early Market Engagement (EME) exercise to inform the potential procurement of services for the implementation of the Agency’s Payroll Module in MaPS (an Oracle-based ERP system) and the associated payroll processing services. This is not a call for competition but a pre-procurement activity aimed at gathering insights from experienced suppliers, understanding the current supplier landscape, and refining the procurement approach ahead of a possible Invitation to Tender (ITT). It aims to ensure that the forthcoming ITT is robust, deliverable, and aligned with current market capabilities. We are particularly interested in cloud-based or SaaS payroll solutions that integrate with Oracle Fusion HR and finance systems, support statutory compliance, and provide strong user experience through self-service capabilities. We are seeking to engage with suppliers who have Oracle Configuration experience and can offer innovative, scalable, and compliant payroll services or systems to support the delivery of accurate, secure, timely, and efficient payroll to our workforce. Objectives of the Market Engagement exercise  Assess market interest and identify any potential challenges or innovations.  Understand the capabilities and offerings available in the market for Oracle ERP system integration and payroll processing services.  Understand potential delivery models, implementation timescales, and support arrangements; including single or multiple supplier approaches.  Assess indicative timelines, costs, and resource implications.  Identify innovative solutions and value-added services.  Test our assumptions and validate our planned approach prior to launching an ITT  Inform the development of a robust business case and procurement strategy. Scope of the Market Engagement exercise The anticipated procurement may encompass: Oracle System Integration Services:  Implementation of the Payroll Module in the Oracle Fusion Cloud Application, The Finance and the Human Capital Management (HCM), Modules have been done.  Data migration from legacy systems.  System configuration and customization.  Integration with existing HR and Finance systems.  User training and change management support. Payroll Processing Services:  End-to-end payroll processing and automation, including calculations, disbursements, and statutory reporting.  Compliance with UK payroll legislation and HMRC requirements.  Employee and manager self-service functionalities.  Ongoing support and maintenance. At this stage, suppliers may express interest in providing one or both service areas. Any subsequent procurement will clarify the options to tender for one or both of the core requirements. Market Engagement Activities  Expression of Interest: Suppliers should contact (Commercial Colleagues) to register an interest in the exercise.  UKHSA Presentation: Registered suppliers will be invited to a UKHSA presentation/clarification call to gain insight into UKHSA’s planned activities.  Completion of a Supplier Questionnaire: Suppliers will be asked to complete a short questionnaire focused on capabilities, delivery models, pricing principles, experience, and preliminary thoughts on the proposed scope. Next Steps for Interested Suppliers Interested suppliers are invited to:  Register their interest by emailing Email – (Commercial Colleagues) no later than 17:00 on 28 May 2025 Email – (Commercial Colleagues) Phone: (Commercial Colleagues)  Receive the Questionnaire: Upon registration, suppliers will receive the Supplier Questionnaire and further details on the engagement process.  UKHSA Presentation: UKHSA will hold a briefing/clarification call @12:30 on 04 June 2025; where there will be opportunities to ask UKHSA questions on the existing systems and their specific procurement needs.  Provide Response to Questionnaires: Responses to the questionnaire should be submitted by 23:59 on 13 June 2025 to Commercial Colleagues by Email Disclaimer  This Early Market Engagement does not constitute a formal procurement process and does not create any commitment or obligation on the part of UKHSA to proceed with any procurement.  Participation in this engagement will not give an advantage or disadvantage to any supplier in any subsequent procurement.  All information provided will be treated as commercially confidential and used solely for the purposes of market research.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0519f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023628-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
2 Feb 2026Expired
Award Date
Not specified
Contract Period
3 May 2026 - 3 May 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK HEALTH SECURITY AGENCY
Contact Name
Not specified
Contact Email
chris.alder@ukhsa.gov.uk
Contact Phone
07795420443

Buyer Location

Locality
LONDON
Postcode
E14 4PU
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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