Planning

Facilities Management Services at Ordnance Survey 2026

ORDNANCE SURVEY LIMITED

This public procurement record has 2 releases in its history.

PlanningUpdate

07 Aug 2025 at 10:37

UK1 - Pipeline Notice
Planning

22 May 2025 at 08:50

UK1 - Pipeline Notice
Summary of the contracting process

Ordnance Survey Limited, Great Britain's national mapping agency, is currently in the planning stage of procuring facilities management services for their state-of-the-art premises in Southampton, located in region UKJ36. This procurement process, identified by ID BS.0315, is part of the company's commitment to maintaining their BREEAM excellent building which offers numerous amenities for its approximately 1,000 personnel. The procurement falls under the services category and is conducted through a selective procedure with an award under the CCS Framework RM6232, specifically Lot 1b for contracts with an annual value between £1.5m and £10m. The planned contract period is from 2nd June 2026 to 1st June 2029, with a potential maximum extension until 2033. The procurement notice, published recently on 7th August 2025, emphasizes a total contract value of £15.12 million gross, equating to £12.6 million net. Interested parties should anticipate future notices around 1st October 2025.

This contract presents significant growth potential for businesses involved in facilities management services, especially those that endorse sustainability objectives and innovative service delivery. Companies with a strategic approach to enhancing operational efficiencies beyond contractual obligations are ideally suited to compete. The partnership will entail working closely with Ordnance Survey to uphold their environmental certification and to contribute towards long-term sustainability goals. This is a key opportunity for businesses with experience in providing comprehensive facilities management that aligns with high-value public sector projects, especially those familiar with the rigours and expectations of serving a large-scale, environmentally certified facility. Businesses capable of flexible, collaborative service solutions are poised to benefit from the extensive contract duration and potential for renewal.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Services at Ordnance Survey 2026

Notice Description

Ordnance Survey Ltd (OS) is Great Britain's mapping agency and is responsible for the surveying, production, maintenance, and marketing of a wide range of geographic information, relied on by government, business and individuals. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. OS moved to a BREEAM excellent, state of the art building in 2010. The Property is a state of the art purpose built facility on 15.75 acre site which can accommodate up to approximately 1,000 personnel. The building has a GIA of 15,669m2 and total NIA of 13,898m2. The open plan office serves the business well, with copious amounts of breakout space and meeting rooms, including external conference facilities and an ancillary building that houses 100 cycles and changing / showering facilities to support the business' outdoor and wellbeing agendas. Landscaped grounds surround the building which gives a picturesque outlook onto the local wildlife, with ample on-site parking for staff and visitors alike. The environmental agenda continues to be a focus for the organisation, with the building strategy being a key component of the ISO14001 certification. The FM provider would play a key role in supporting OS to deliver the sustainability commitments. It is key that the provider shares the OS sustainable aspirations. OS are looking for an FM provider who will act in collaboration with OS, providing assistance, flexibility, advice, guidance and problem solving ability to ensure that the building is running optimally at all times. OS requires a provider that will go above and beyond as part of this provision, using initiative to enhance the service offering, not necessarily be governed by the explicit detail within the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051ca9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046838-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Award under framework
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£12,600,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20254 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Jun 2026 - 1 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY LIMITED
Contact Name
Sarah Gatt
Contact Email
sarah.gatt@os.uk
Contact Phone
+442380055163

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ32 Southampton
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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