Planning

Student Record System

CARDIFF METROPOLITAN UNIVERSITY

This public procurement record has 2 releases in its history.

Planning

18 Sep 2025 at 10:13

UK2 - Preliminary Market Engagement Notice
Planning

22 May 2025 at 09:40

UK1 - Pipeline Notice
Summary of the contracting process

Cardiff Metropolitan University has planned a procurement process for the acquisition of a new Student Record System (SRS), aimed at enhancing its educational software capabilities. The procurement process is currently in the planning stage, with a focus on preliminary market engagement (PME) as of 2025-09-18. Located at the Llandaff campus in Cardiff, the university operates under the Welsh devolved regulations. The PME involves a brief questionnaire due by 9:00 AM on 1st October 2025, followed by virtual sessions for shortlisted suppliers in the week commencing 6th October. The overall procurement is classified under educational software with an expected gross value of £1.44 million and a contract period extending from July 2028 to June 2033, with possibilities for renewal.

This tender represents a significant opportunity for businesses involved in educational software solutions and information systems to partner with a prominent educational institution. Companies that specialise in developing innovative software packages and have experience working with public authorities, especially within the UK, are well-positioned to compete. The opportunity presents not only a substantial contract but also the potential for long-term growth through collaborations with Cardiff Metropolitan University. Small and medium enterprises (SMEs) with the capability to provide comprehensive student record management solutions are particularly encouraged to engage in the PME process to explore this promising business growth avenue.

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Notice Information

Notice Title

Student Record System

Notice Description

The university wishes to undertake pre-market engagement for the future procurement of new student record system (SRS).

Planning Information

Documentation for this PME is available on the university's e-tender platform Intend at the link below https://in-tendhost.co.uk/cardiffmet/aspx/Home Please register on this site, which is free of charge and access the SRS project tender. This is available in Tenders, Forthcoming or Current, please Express and Interest and access the PME document and questionnaire. The PME is in the form of two stages, stage 1 a brief questionnaire, with a return deadline of 09:00 hours on the 1st October 2025 followed by virtual one to one sessions with a maximum number of 5 suppliers. The one to one sessions will be held week commencing the 6th October. More information is available in the PME documentation available in Intend.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051cee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057620-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
24 Nov 2025Expired
Award Date
Not specified
Contract Period
30 Jun 2028 - 30 Jun 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF METROPOLITAN UNIVERSITY
Contact Name
Andrea Brooksbank
Contact Email
abrooksbank@cardiffmet.ac.uk
Contact Phone
+44 000000002920417310

Buyer Location

Locality
CARDIFF
Postcode
CF5 2YB
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales, TLL2 East Wales
Local Authority
Cardiff
Electoral Ward
Llandaff
Westminster Constituency
Cardiff West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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