Planning

274_26 Grounds Maintenance Machinery

LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO

This public procurement record has 2 releases in its history.

Planning

19 Mar 2026 at 10:26

UK2 - Preliminary Market Engagement Notice
Planning

22 May 2025 at 12:00

UK1 - Pipeline Notice
Summary of the contracting process

Leicestershire County Council, trading as ESPO, is planning to establish a national, multi-supplier framework agreement for the procurement of grounds maintenance machinery, including spare parts and maintenance services. This opportunity falls under the goods category, specifically in agricultural machinery, transport equipment, woodworking equipment, and water pumps. The procurement process is currently in the planning stage, with the market engagement taking place via a Request for Information (RFI) questionnaire, accessible through the EastMidsTenders eProcurement Portal. Potential suppliers are encouraged to express interest by 14 April 2026, with the framework expected to commence on 1 October 2026 and last until 30 September 2028, with possible extensions until 2030. This procurement aims to replace the existing framework and is above the financial threshold, signifying substantial business opportunities.

This tender provides significant opportunities for businesses supplying agricultural machinery, woodworking equipment, cooling-water pumps, and grounds maintenance machinery. The framework agreement is designed to involve multiple suppliers, which is particularly advantageous for small and medium enterprises (SMEs) looking to grow their market presence. Participating in this procurement can open doors to long-term contracts and foster relationships with a recognised public authority; Leicestershire County Council trading as ESPO. Businesses capable of contributing to carbon reduction plans and delivering localised social value will find this tender an ideal platform to demonstrate their competencies and expand their market reach. The framework agreement's renewal option offers additional prospects for sustained business growth.

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Notice Information

Notice Title

274_26 Grounds Maintenance Machinery

Notice Description

ESPO are conducting preliminary market engagement with the intention of establishing a national, multi-supplier framework agreement for the purchase of grounds maintenance machinery, spare parts and maintenance of machinery. Please note this is not a call for competition, the tender documentation is not yet available.

Planning Information

The aims of the engagement are as follows: • To identify potential suppliers in the market; • To obtain feedback on ESPO's proposed procurement methodology; • To determine whether localised Social Value can and/or will be offered provided to framework users; • To determine whether the market is prepared for carbon reduction plans to be included as a condition of participation for the procurement; • To understand the market's capacity to meet the framework requirements; • To determine whether there have been any changes or developments in the market since ESPO last went out to tender; • To identify any potential risks in the market. Engagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 14 April 2026. Suppliers wishing to participate in the RFI MUST first express an interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '274_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest. Suppliers can access and respond to the RFI questionnaire in the Messages section of the eProcurement Portal (via the Activity dashboard once an expression of interest has been registered). Any questions or clarifications should similarly be submitted to ESPO as a message on the eProcurement Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051d80
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025002-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

43 - Machinery for mining, quarrying, construction equipment

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

16000000 - Agricultural machinery

34000000 - Transport equipment and auxiliary products to transportation

42122130 - Water pumps

42122161 - Cooling-water pumps

42642000 - Machine tools for working wood, bone, cork, hard rubber or hard plastics

43810000 - Woodworking equipment

77342000 - Hedge trimming

Notice Value(s)

Tender Value
£23,333,333 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 20261 months ago
Submission Deadline
Not specified
Future Notice Date
22 May 20264 weeks to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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