Notice Information
Notice Title
Cadw Grounds Maintenance
Notice Description
Tender Notice for Cadw's Grounds Maintenance Services ref C305/2024/2025. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_60158 itt_119241. Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw's in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions will cover north east Wales, north west Wales, Ynys Mon, south east Wales, south central Wales and south west Wales (the exact boundaries can be found in the documentation noted above). The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control
Lot Information
North east Wales
Grounds Maintenance Services for Cadw locations within north east Wales.
Renewal: 3 x 12 month extension options, each of 12 months
North west WalesGrounds Maintenance Services for Cadw locations within north west Wales.
Renewal: 3 x 12 month extensions each of 12 months.
Ynys MonGrounds Maintenance Services for Cadw locations within Ynys Mon.
Renewal: 3 x 12 month extension options, each of 12 months
South east WalesGrounds Maintenance Services for Cadw locations within south east Wales.
Renewal: 3 x 12 month extension options, each of 12 months
South central WalesGrounds Maintenance Services for Cadw locations within south central Wales.
Renewal: 3 x 12 month extension options, each of 12 months
South west WalesGrounds Maintenance Services for Cadw locations within south west Wales.
Renewal: 3 x 12 month extension options, each of 12 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-051de3
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/047277-2025
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
45112700 - Landscaping work
45112710 - Landscaping work for green areas
45112712 - Landscaping work for gardens
77211500 - Tree-maintenance services
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- £3,600,000 £1M-£10M
- Lots Value
- £3,600,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Aug 20254 months ago
- Submission Deadline
- 5 Sep 2025Expired
- Future Notice Date
- 1 Jun 2025Expired
- Award Date
- Not specified
- Contract Period
- 30 Sep 2025 - 30 Sep 2027 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LLYWODRAETH CYMRU / WELSH GOVERNMENT
- Contact Name
- Welsh Government Commercial & Procurement
- Contact Email
- cpsprocurementadvice@gov.wales
- Contact Phone
- Not specified
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF10 3NQ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL Wales, TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL14 South West Wales, TLL15 Central Valleys, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea, TLL21 Monmouthshire and Newport, TLL22 Cardiff and Vale of Glamorgan, TLL23 Flintshire and Wrexham, TLL24 Powys
-
- Local Authority
- Cardiff
- Electoral Ward
- Cathays
- Westminster Constituency
- Cardiff South and Penarth
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/047277-2025
8th August 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/024887-2025
22nd May 2025 - Pipeline notice on Find a Tender -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342829
Invitation to Tender document. Further information can be found in the tender pack included in the etender portal noted elsewhere in this notice. -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342830
Specification document. Further information can be found in the tender pack included in the etender portal noted elsewhere in this notice. -
https://www.etenderwales.bravosolution.co.uk
Project ref no: project_60158. ITT reference no: itt_119241.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"title": "South west Wales",
"description": "Grounds Maintenance Services for Cadw locations within south west Wales.",
"status": "active",
"value": {
"amountGross": 820800,
"amount": 684000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Technical Evaluation",
"description": "Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site? Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope? Technical Q3 (10%) - How would you control self-seeded vegetation on a monument? Technical Q4 (10%) - How will you deliver the day to day operations of the contract? Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy? Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Commercial Evaluation",
"description": "Commercial Submission based on typical jobs based on requirements of the specification",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Refer to tender documentation"
},
{
"type": "technical",
"description": "Refer to tender documentation"
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2025-10-01T00:00:00+01:00",
"endDate": "2027-09-30T23:59:59+01:00",
"maxExtentDate": "2030-09-30T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "3 x 12 month extension options, each of 12 months"
}
}
],
"communication": {
"futureNoticeDate": "2025-06-01T23:59:59+01:00"
},
"status": "active",
"value": {
"amountGross": 4320000,
"amount": 3600000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/Please refer to the tender docs and instructions on how to submit an electronic bid on etenderwales bravo solution ITT project_60158 and itt_119241",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2025-09-05T14:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-08-29T14:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-09-18T23:59:59+01:00"
},
"lotDetails": {
"maximumLotsBidPerSupplier": 3,
"maximumLotsAwardedPerSupplier": 3,
"awardCriteriaDetails": "The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area)."
},
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Invitation to Tender document. Further information can be found in the tender pack included in the etender portal noted elsewhere in this notice.",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342829"
},
{
"id": "L-4",
"documentType": "biddingDocuments",
"description": "Specification document. Further information can be found in the tender pack included in the etender portal noted elsewhere in this notice.",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342830"
},
{
"id": "L-5",
"documentType": "technicalSpecifications",
"description": "Project ref no: project_60158. ITT reference no: itt_119241.",
"url": "https://www.etenderwales.bravosolution.co.uk"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "047277-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/047277-2025",
"datePublished": "2025-08-08T13:50:01+01:00",
"format": "text/html"
}
],
"contractTerms": {
"financialTerms": "Refer to tender documentation"
},
"riskDetails": "Refer to tender documentation"
},
"language": "en"
}