Tender

Travel Management Services for Ordnance Survey

ORDNANCE SURVEY LIMITED

This public procurement record has 2 releases in its history.

TenderCancellation

20 Jan 2026 at 15:22

UK12 - Procurement Termination Notice
Planning

22 May 2025 at 14:27

UK1 - Pipeline Notice
Summary of the contracting process

The procurement process for Travel Management Services by Ordnance Survey Limited was recently withdrawn. Ordnance Survey, based in Southampton, is a public undertaking and the UK's national mapping agency, responsible for producing geographic information. The tender, tagged with ID "004927-2026", was intended to encompass both domestic and international travel needs for its approximately 1,400 employees. This was previously planned with a contract period starting on 16th January 2026 and projected to end on 15th January 2030, drawing from a budget range up to £4.8 million. However, the procurement, conducted under the CCS Framework RM6342 for travel and accommodation services, was terminated as of 20th January 2026, when the tender status was updated to "withdrawn".

This terminated tender represented a significant opportunity for businesses specialising in travel management services. It required an online booking system and support that ensured seamless operations for bookings of flights, hotels, and rail travel. Companies offering robust booking solutions, 24/7 support services, and the ability to provide management information for tracking travel spend would have been ideally suited to compete. While the opportunity is currently halted, businesses in this industry should monitor future announcements by Ordnance Survey, as resuming such services could present similar growth opportunities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Travel Management Services for Ordnance Survey

Notice Description

Ordnance Survey Ltd (OS) is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. OS also has several wholly owned subsidiaries who may access this contract. Ordnance Survey employee around 1,400 staff who are based around the UK. Business travel is imperative to OS as our staff are required to travel for meetings, international projects, events, conferences, office visits etc. OS are seeking a Supplier to provide Travel Management Services. This will enable OS employees to book domestic and international hotel accommodation, flights, and rail travel in accordance with the parameters outlined in the OS corporate travel policy. The provider must have an online booking portal and telephone service. It is imperative that a seamless booking process is offered, with a variety of options (air, accommodation) which are within set budgets and offer flexibility. Booking support in the UK and whist overseas should be available 24/7 as well as credit payment terms. Management information should be possible in order to track spend and trends.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051e9a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004927-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63515000 - Travel services

63516000 - Travel management services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
16 Jan 2026 - 15 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Withdrawn
Lots Status
Withdrawn
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY LIMITED
Additional Buyers

MISSING

Contact Name
Sarah Gatt
Contact Email
sarah.gatt@os.uk
Contact Phone
+442380055163

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-051e9a-2026-01-20T15:22:11Z",
    "date": "2026-01-20T15:22:11Z",
    "ocid": "ocds-h6vhtk-051e9a",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "025108-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025108-2025",
                "datePublished": "2025-05-22T15:27:51+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-09121572",
            "name": "ORDNANCE SURVEY LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09121572"
            },
            "address": {
                "streetAddress": "Explorer House Adanac Drive",
                "locality": "Southampton",
                "postalCode": "SO16 0AS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "contactPoint": {
                "name": "Sarah Gatt",
                "email": "sarah.gatt@os.uk",
                "telephone": "+442380055163"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.ordnancesurvey.co.uk/",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-09121572",
        "name": "ORDNANCE SURVEY LIMITED"
    },
    "tender": {
        "id": "BS.0320",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Travel Management Services for Ordnance Survey",
        "description": "Ordnance Survey Ltd (OS) is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. OS also has several wholly owned subsidiaries who may access this contract. Ordnance Survey employee around 1,400 staff who are based around the UK. Business travel is imperative to OS as our staff are required to travel for meetings, international projects, events, conferences, office visits etc. OS are seeking a Supplier to provide Travel Management Services. This will enable OS employees to book domestic and international hotel accommodation, flights, and rail travel in accordance with the parameters outlined in the OS corporate travel policy. The provider must have an online booking portal and telephone service. It is imperative that a seamless booking process is offered, with a variety of options (air, accommodation) which are within set budgets and offer flexibility. Booking support in the UK and whist overseas should be available 24/7 as well as credit payment terms. Management information should be possible in order to track spend and trends.",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63515000",
                        "description": "Travel services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63516000",
                        "description": "Travel management services"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "value": {
            "amountGross": 4800000,
            "amount": 4000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "LOT-0001",
                "contractPeriod": {
                    "startDate": "2026-01-16T00:00:00+00:00",
                    "endDate": "2030-01-15T23:59:59+00:00"
                },
                "status": "withdrawn"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-01T23:59:59+00:00"
        },
        "status": "withdrawn",
        "documents": [
            {
                "id": "004927-2026",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/004927-2026",
                "datePublished": "2026-01-20T15:22:11Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "This procurement is being conducted through the CCS Framework: RM6342 Travel, Transport, Accommodation and Venue Solutions Lot 1: UK and Overseas Booked Business Travel, Civilian Programmes & Emergency Response",
            "finalStatusDate": "2025-11-01T00:00:00Z",
            "relatedLots": [
                "LOT-0001"
            ]
        }
    ]
}