1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-051ea4-2025-05-22T15:32:57+01:00",
    "date": "2025-05-22T15:32:57+01:00",
    "ocid": "ocds-h6vhtk-051ea4",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGZZ-7781-GJXG",
            "name": "NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGZZ-7781-GJXG"
            },
            "address": {
                "streetAddress": "3rd Floor, Arndale House, The Mall",
                "locality": "Luton",
                "postalCode": "LU1 2LJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH21"
            },
            "contactPoint": {
                "name": "Helen Ojo",
                "email": "agem.transactional.procurement@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bedfordshirelutonandmiltonkeynes.icb.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PLVR-6647-BVMM",
            "name": "NHS Arden and Greater East Midlands Commissioning Support Unit",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLVR-6647-BVMM"
            },
            "address": {
                "streetAddress": "Cardinal Square, 10 Nottingham Road",
                "locality": "Derby",
                "postalCode": "DE1 3QT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF11"
            },
            "contactPoint": {
                "name": "Helen Ojo",
                "email": "agem.transactional.procurement@nhs.net"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Procurement Services",
            "details": {
                "url": "https://www.ardengemcsu.nhs.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGZZ-7781-GJXG",
        "name": "NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board"
    },
    "tender": {
        "id": "ocds-h6vhtk-051ea4",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board",
        "description": "The Provision of GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board We would like to invite you to bid for the full Information Governance (IG) and Data Protection Officer (DPO) service provision within most of the General Practices (GPs) (approx. 80 practices) that we have across the Bedfordshire, Luton and Milton Keynes region. We have previously worked with external providers for a DPO service based on the below requirements. Support with the completion of the GP practices DSP Toolkit e.g. evidence and assertions A Dedicated helpdesk facility for all Information Governance queries Act as Organisations DPO (art 37 GDPR requirement) GDPR compliance planning Production, management and assurance for all practices in connection with required Information Governance policies, processes, procedures, templates and patient information to comply with GDPR, DPA2018 and the DSPT toolkit requirements Support to GP practices with the preparation, completion, review and sign off of DPIA's e.g. and Data Sharing Agreements as required. Produce and complete relevant contractual documentation - e.g. Data Processing Agreements Production of Privacy Notice Templates and updates as required Bi-Monthly IG update bulletin email (remotely) Attend National GP DPO webinars, Regional & Local IG/Data Protection meetings as required and meetings on behalf of the practices and advise accordingly re updates/information To register your interest, please follow the link below, and search for the project reference as detailed: https://health-family.force.com/s/Welcome Project Reference: C363507 Project Name: 1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes ICB.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79140000",
                        "description": "Legal advisory and information services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 72000,
            "amount": 60000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "To register your interest, please follow the link below, and search for the project reference as detailed: https://health-family.force.com/s/Welcome Project Reference: C363507 Project Name: 1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes ICB.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2025-06-17T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-06-17T17:00:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 72000,
                    "amount": 60000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Bidders will be evaluated on the robustness of their proposed service delivery model, approach, reporting, experience and ability to meet the specification requirements.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Financial",
                            "description": "The Price submissions will be evaluated based on the total cost submitted. The lowest price will receive the highest score, with other bids scored proportionately. The lowest compliant tender will be awarded the full 30.00%. All other prices will be scored using the formula: (A / B) x 30, where A = price of the lowest compliant tender, and B = the price of the tender being evaluated. Example: Supplier A - PS400.00 - 30.00% Supplier B - PS450.00 - (400/450)*30 = 26.66% Supplier C - PS500.00 - (400/500)*30 = 24.00%",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "n/a"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-07-01T00:00:00+01:00",
                    "endDate": "2026-06-30T23:59:59+01:00",
                    "maxExtentDate": "2027-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further year"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes an option to extend for an additional 12 months, subject to agreement by both parties."
                }
            }
        ],
        "documents": [
            {
                "id": "025122-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025122-2025",
                "datePublished": "2025-05-22T15:32:57+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}