UK4 - Tender Notice (Programme Cortisone: Laboratory Information Management System for Defence Medical Services' Deployments and Operations)

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    "id": "ocds-h6vhtk-051ec1-2025-06-19T10:07:50+01:00",
    "date": "2025-06-19T10:07:50+01:00",
    "ocid": "ocds-h6vhtk-051ec1",
    "initiationType": "tender",
    "planning": {
        "documents": [
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                "id": "025156-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025156-2025",
                "datePublished": "2025-05-22T15:43:15+01:00",
                "format": "text/html"
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            {
                "id": "025588-2025",
                "documentType": "plannedProcurementNotice",
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                "description": "Pipeline notice on Find a Tender",
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                "datePublished": "2025-05-23T09:42:09+01:00",
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            {
                "id": "025946-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025946-2025",
                "datePublished": "2025-05-23T11:06:55+01:00",
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                "noticeType": "UK3",
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        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Initially, a prior information notice was issued on 15/01/2025 to. This included an invite the industry to a Market Interest Day to engage with the project team on the LIMS requirement. Next, the market interest day was held on 05/02/2025 where 21 supplier organisations attended. In the industry day the following was presented to suppliers to help them further understand the LIMS tender. A chronological timeline of the tender events, an overview of DMS (Defence Medical Services), what program CORTISONE is, an overview of Defence Pathology, key capabilities the authority requires from suppliers to deliver LIMS, overview of intermittent connectivity, overview of DEFMED, and finally a Q&A. As a follow on from the Market Interest Day. Only suppliers who expressed interest in the PIN were invited to a 1-2-1 demonstration session of their product. This was an hour slot on Teams where the suppliers could demonstrate their LIMS product to the CORTISONE team. Also, as a follow on from the Market Interest Day interested parties were sent the questionnaire on 26/02/2025 and were requested to submit a response by 19/03/2025.",
                "dateMet": "2025-03-19T00:00:00+00:00",
                "status": "met"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PHVX-4316-ZVGZ",
            "name": "Ministry of Defence",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHVX-4316-ZVGZ"
            },
            "address": {
                "streetAddress": "Ministry of Defence Corsham, Westwells Rd.",
                "locality": "Corsham",
                "postalCode": "SN13 9NR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK15"
            },
            "contactPoint": {
                "name": "Medical Information Services Team (Med-IS)",
                "email": "UKStratComDD-IES-MIX-COM-MEDIS@mod.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/ministry-of-defence",
                "classifications": [
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                        "scheme": "UK_CA_TYPE",
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                        "description": "Public authority - central government"
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    ],
    "buyer": {
        "id": "GB-PPON-PHVX-4316-ZVGZ",
        "name": "Ministry of Defence"
    },
    "tender": {
        "id": "714225454",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "UK4 - Tender Notice (Programme Cortisone: Laboratory Information Management System for Defence Medical Services' Deployments and Operations)",
        "description": "Programme CORTISONE is seeking to integrate a number of Commercial Off The Shelf (COTS) products and services to provide an ecosystem of sub-systems that will constitute future UK Defence Medical Information Services (Med IS). The Programme is entering the Delivery Phase and intends to procure products to deliver a Laboratory Information Management System (LIMS) solution for Defence Medical Services (DMS) military deployments and operations.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48180000",
                        "description": "Medical software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48170000",
                        "description": "Compliance software package"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 5376000,
            "amount": 4480000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-12-01T00:00:00+00:00",
                    "endDate": "2033-11-30T23:59:59+00:00",
                    "maxExtentDate": "2038-11-30T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 5376000,
                    "amount": 4480000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
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                                {
                                    "number": 10,
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                            "name": "Commercial (Price)",
                            "numbers": [
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                                    "number": 30,
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                },
                "renewal": {
                    "description": "End of initial period (30/11/2033) an extension may be applied until 30/11/2038 subject to approvals and subject to contract based on PA2023 Sch. 5 para. 7 additional or repeat goods, services or works."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-06-30T23:59:59+01:00"
        },
        "status": "active",
        "amendments": [
            {
                "id": "025588-2025",
                "description": "-"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "submissionMethodDetails": "The PSQ will be completed by suppliers via the Defence Sourcing Portal (DSP) (link to PSQ as follows- https://contracts.mod.uk/go/8944313001977E1F3C2E) The suppliers selected to tender will submit their tenders via the Defence Sourcing Portal (DSP) (link to DSP as follows https://contracts.mod.uk/).",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
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        },
        "tenderPeriod": {
            "endDate": "2025-08-24T23:59:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-10-20T23:59:59+01:00"
        },
        "procedure": {
            "features": "Participation Stage (Procurement Specific Questionnaire): Requires vendors to demonstrate their experience and capabilities. Link to PSQ here https://contracts.mod.uk/go/8944313001977E1F3C2E Shortlist vendors: Select vendors who meet the participation criteria. Invite shortlisted vendors to tender: Provide detailed requirements and invite bids. Evaluate tenders: Use scoring, presentations, or other methods to assess bids. Negotiate with the most advantageous vendors: Discuss any outstanding issues or requirements. Selection and Invitation: Identifying top-scoring tenders and inviting them to submit BAFOs. BAFO Submission: Selected suppliers submit their final offers. Award the contract: Publish the contract award notice."
        },
        "expressionOfInterestDeadline": "2025-07-07T23:59:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-06-23T23:59:00+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Via the Defence Sourcing Portal (DSP)."
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                "description": "Tender notice on Find a Tender",
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                "datePublished": "2025-06-18T16:41:58+01:00",
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                "description": "Tender notice on Find a Tender",
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