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Leisure Management System

The North Yorkshire Council

This public procurement record has 6 releases in its history.

Award

11 May 2026 at 15:59

UK7 - Contract Details Notice
Award

24 Dec 2025 at 11:53

UK6 - Contract Award Notice
TenderUpdate

30 Sep 2025 at 11:15

UK4 - Tender Notice
Tender

04 Sep 2025 at 15:30

UK4 - Tender Notice
Planning

28 Aug 2025 at 14:17

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 15:32

UK1 - Pipeline Notice
Summary of the contracting process

The North Yorkshire Council has completed the procurement process for a Leisure Management System, awarding the contract to Gladstone MRM Limited. The procurement was conducted through an open procedure, with the process being covered under the UKPGA legal framework 2023/54. The contract is valued at approximately £2,600,000 and will span 3 years and 7 months, with a potential extension of 2 x 2 years, starting from 20th April 2026. The service falls under the IT services industry category and is intended for delivery in the United Kingdom, specifically in the region UKE22. The award was finalised on 24th December 2025, and the contract was signed on 20th April 2026.

This contract presents significant opportunities for SMEs specialising in IT services, particularly those with expertise in consulting, software development, and internet support. With its substantial value and scope for multiple years, the leisure management system project allows businesses to not only expand their portfolio but also demonstrate their capabilities in managing complex IT infrastructures. Businesses that can provide robust, adaptable solutions and are adept at managing IT services in the public sector will be well-suited to participate in similar future procurements. The option for additional purchases throughout the contract duration further opens up avenues for sustained growth and collaboration.

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Notice Information

Notice Title

Leisure Management System

Notice Description

The Authority wishes to invite Suppliers to tender for a Leisure Management System. The contract is for a period of 3 years 7 months with the optional extension of 2 x 2 years.

Lot Information

Lot 1

Options: The buyer reserves the right for additional purchases, described here, from the contractor: Additional licences may be purchased throughout the contract length.

Renewal: Option to extend 2 x 24 months 25 August 2029 - 24 August 2031 25 August 2031 - 24 August 2033

Planning Information

The purpose of this Request for Information (RFI) is to assist North Yorkshire Council (the Authority) to understand the current market conditions. This is to inform their options for the procurement of a Leisure Management System. The Authority intends to use information gained from the market to inform future procurement options. This is a retrospective preliminary market engagement notice covering the RFI notice published via our e-tendering system (YORtender) in November 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0523de
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043144-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£2,166,666 £1M-£10M
Lots Value
£2,166,666 £1M-£10M
Awards Value
£2,166,666 £1M-£10M
Contracts Value
£2,166,666 £1M-£10M

Notice Dates

Publication Date
11 May 20263 months ago
Submission Deadline
24 Oct 2025Expired
Future Notice Date
2 Sep 2025Expired
Award Date
24 Dec 20258 months ago
Contract Period
20 Apr 2026 - 24 Aug 2029 3-4 years
Recurrence
2032-01-05

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
1
Supplier Name

GLADSTONE MRM LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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