Planning

The Service, Repair & Maintenance of Commercial Heating Systems

LONDON BOROUGH OF HILLINGDON

This public procurement record has 2 releases in its history.

Planning

28 Oct 2025 at 14:29

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 16:26

UK1 - Pipeline Notice
Summary of the contracting process

The London Borough of Hillingdon is in the planning stage of a tender process for the service, repair, and maintenance of commercial heating systems, including communal gas-fired appliances and renewable energy equipment. This opportunity falls under the services category and is set to start on 1st July 2026, potentially continuing until 30th June 2029, with scope for extension. A pre-market engagement exercise is currently underway, with businesses encouraged to participate by completing a questionnaire available through contacting the buying organisation. Key dates include a scheduled milestone on 7th November 2025, and the procurement process will be conducted using an open procedure, indicating it will be accessible to all interested parties.

This tender offers a substantial opportunity for businesses specialised in gas appliance and building installation maintenance services, with a gross contract value projected at approximately GBP 3,500,000. It is particularly suited for SMEs with experience in maintaining central and renewable heating systems. Winning this contract could bolster the successful bidder’s portfolio, providing consistent work alongside local government, and could facilitate further business growth through heightened industry reputation.

How relevant is this notice?

Notice Information

Notice Title

The Service, Repair & Maintenance of Commercial Heating Systems

Notice Description

This is a pre-market engagement exercise The London Borough of Hillingdon (Hillingdon) currently manages and maintains the gas installations of approximately 78 Communal plant rooms across our Housing and Corporate sites. The objectives of this contract are to appoint one service provider (contractor) to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon's communal gas fired appliances, central heating and hot water system installations, Solar PV, Air to Water Source Heat Pumps, Heat Interface Units, in a legally compliant and serviceable condition and to the current Gas Safety, Installation and use Regulations and other relevant legislation that apply to Solar PV and renewable energy appliances. The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.

Planning Information

To participate in our Pre-Market Engagement exercise please email to the following: mbreen@hillingdon.gov.uk Please quote "Commercial Gas - market engagement" in the email title. (do not include any marking material) You will then be sent a short market engagement questionnaire, please then complete and return this by the stated deadline in the questionnaire. We would encourage all interested parties to register for free at https://supplierlive.proactisp2p.com/ where this opportunity will be advertised in due course.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0524e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069014-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50531200 - Gas appliance maintenance services

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£2,900,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20251 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 20253 weeks to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HILLINGDON
Contact Name
Not specified
Contact Email
procurement@hillingdon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 1UW
Post Town
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Hillingdon
Electoral Ward
Uxbridge
Westminster Constituency
Uxbridge and South Ruislip

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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