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Records Management

FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 2 releases in its history.

Planning

10 Aug 2026 at 08:44

UK2 - Preliminary Market Engagement Notice
Planning

24 May 2025 at 14:44

UK1 - Pipeline Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office (FCDO) is in the planning stage for a procurement process titled "Records Management," which falls under the services category including document management and archive services. The procurement process is aimed at providing extensive records management services, such as digital checks, cataloguing, and archive maintenance, with a total gross value of £1,824,000. This contract will be managed under the Government Commercial Agency (GCA) framework RM6346 and is located in the United Kingdom, with a planned contract period from 1st September 2026 to 31st August 2027, extendable to a maximum of 31st August 2028. A Request for Information (RFI) was issued on 20th May 2026 for preliminary engagement.

This tender represents significant potential for business growth, particularly for small to medium-sized enterprises (SMEs) with capabilities in document and archive management. The contract offers a platform for businesses to engage with and provide services to a central government authority, potentially strengthening their industry reputation and expanding their market presence. The suitability for SMEs highlights the office's openness to dynamic and innovative solutions from various businesses, encouraging competitive participation and innovation in the field of records management. Businesses with expertise in digital archiving and administrative support will find it particularly beneficial to compete for this tender.

How relevant is this notice?

Notice Information

Notice Title

Records Management

Notice Description

The Authority has a requirement for Records Management services. These may include: listing, digital checks, numbering, cataloguing, repairing/boxing, and making up files being prepared for transfer to The National Archives; maintenance of the archive inventories; and, providing research and administrative support.

Planning Information

Request for Information (RFI) issued to the three suppliers on lot four of Government Commercial Agency (GCA) framework RM6346. The RFI asked suppliers to confirm their interest in competing for this contract and their capacity to mobalise at short notice. The RFI made it clear that it was issued for information-gathering purposes only and did not constitute an invitation to tender or any commercial committment

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0525a8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075555-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

92 - Recreational, cultural and sporting services

CPV Codes

72512000 - Document management services

92512000 - Archive services

Notice Value(s)

Tender Value
£1,520,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
1 Feb 2026Expired
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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