Tender

Supplier Management Systems

SCOTLAND GAS NETWORKS (SGN)

This public procurement record has 1 release in its history.

Tender

28 May 2025 at 11:16

Tender Notice
Summary of the contracting process

Scotland Gas Networks (SGN) is currently in the tender stage of procuring a Supplier Management System to update and replace their existing Contract Administration System and Contractor Invoicing and Payments system, focusing on NEC construction and works contracts. This procurement falls under the goods category, specifically targeting procurement software packages. The location for delivery is within the United Kingdom. The procurement method chosen is a selective, negotiated procedure with a prior call for competition, and the tender is scheduled to close on 13th June 2025, with invitations for the second stage sent on 4th July 2025. This tender aims to introduce sophisticated contract payment and administration systems over a projected contract period of 1080 days, with possible extensions available.

This procurement offers significant opportunities for software development and IT service companies specialising in contract management and payment processing systems, particularly those experienced with NEC contracts and integration with existing infrastructure systems. Firms capable of providing comprehensive solutions with automation, compliance, risk management, and user-friendly interfaces would find this tender an excellent opportunity to expand their business within the utility and infrastructure sectors. The potential for extensions further enhances the appeal for businesses looking to establish long-term relationships in the public sector. The contract's requirements for a competitive edge include detailed selection and suitability criteria as outlined in the procurement documents.

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Notice Information

Notice Title

Supplier Management Systems

Notice Description

SGN is looking to procure one or more systems to replace existing and legacy Contract Administration System(s) and a legacy Contractor Invoicing and Payments system for NEC (New Engineering Contract) construction and works contracts.

Lot Information

Lot 2

High-level scope: 2) Contract Payment System - Automated Payment Processing: Capabilities to automate application for payment, employers' payment certificates, withholding notice, and compliance with Construction Act payment process. - Integration with Project Management Tools: The ability to connect with the proposed NEC Contract Administration Platform and our current Oracle P2P accounting system for streamlined data flow and reporting. - Compliance and Audit Trails: Features that ensure compliance with contractual obligations and provide detailed audit trails for all payment transactions. - Reporting and Analytics: Tools for generating reports on payment statuses, cash flow forecasts, and contractor performance metrics. Data needs to be held in catalogue format across multiple project or contract types to allow regulatory reporting to Ofgem. - User-friendly Interface: An intuitive platform that supports easy navigation and accessibility for users across various departments and external contractors. - Mobile Access: Options for mobile capabilities that allow users to manage payments and approvals on-the-go.

Renewal: Two further 12-month periods of extension will be available

Lot 1

High-level scope: 1) NEC Contract Administration System - Comprehensive Contract Management: Ability to create, store, and manage NEC contracts with version control and document tracking. - Workflow Automation: Tools to streamline contract approval processes, amendments, and notifications. - Performance Tracking: Mechanisms for monitoring contract milestones, deliverables, and financial metrics. - Risk Management: Features to identify, assess, and mitigate risks associated with contract execution. - Integration Capabilities: Compatibility with our current infrastructure asset management systems and other software tools. - User-friendly Interface: An intuitive platform that allows easy navigation and accessibility for all users. - Reporting and Analytics: Tools for generating reports and insights related to contract performance and compliance.

Renewal: Two further periods of 12-months of extension will be available

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0527d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028059-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48490000 - Procurement software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20259 months ago
Submission Deadline
13 Jun 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTLAND GAS NETWORKS (SGN)
Contact Name
Not specified
Contact Email
martyn.alford@sgn.co.uk
Contact Phone
Not specified

Buyer Location

Locality
HORLEY
Postcode
RH6 9HJ
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
Not specified
Local Authority
Reigate and Banstead
Electoral Ward
Horley Central & South
Westminster Constituency
Dorking and Horley

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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