TD2330 - Security Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-052a05-2026-03-23T10:14:27Z",
    "date": "2026-03-23T10:14:27Z",
    "ocid": "ocds-h6vhtk-052a05",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "028894-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/028894-2025",
                "datePublished": "2025-05-30T15:54:35+01:00",
                "format": "text/html"
            },
            {
                "id": "009073-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009073-2026",
                "datePublished": "2026-02-02T15:27:14Z",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PQVM-1383-ZBXP",
            "name": "Derby City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQVM-1383-ZBXP"
            },
            "address": {
                "streetAddress": "The Council House - Corporation Street",
                "locality": "Derby",
                "postalCode": "DE1 2FS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF11"
            },
            "contactPoint": {
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ],
                "url": "https://www.derby.gov.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQVM-1383-ZBXP",
        "name": "Derby City Council"
    },
    "tender": {
        "id": "TD2330 / DN806220",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "TD2330 - Security Services",
        "description": "Contract for the Provision of Security Services. The successful Supplier awarded the Contract will be responsible for providing the service for Derby City Council and Derby Homes. The service will deliver a comprehensive security provision that identifies and mitigates all potential risks, ensuring the protection of people, property, and assets while safeguarding the interests of the Council. It will adopt a proactive, customer-focused approach, with security staff treating customers, visitors, and colleagues with dignity and respect at all times. The contract will provide a cost-effective, value-for-money solution that fully meets the Council's operational and financial requirements. All security staff will be directly employed by the service provider, with no sub-contracting permitted other than for the installation and removal of CCTV. In addition, the contractor will maintain a operational office to ensure effective management, responsiveness, and continuity of service. The procurement will be run under the Competitive Flexible Procedure. This will consist of two (2) stages: Stage 1 - Invitation to Participate This will be the PSQ stage that suppliers complete to be set up on the Central Digital Platform such as their economic and financial standing and their technical/ professional ability. The Council will also ask scored and weighted questions to arrive at a shortlist of a maximum of the five highest scoring suppliers to take to Stage 2. Stage 2 - Invitation to Submit Final Tenders Suppliers successful from Stage 1 will be invited to submit their tenders which will consist of their pricing, quality and social value methodologies. Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups. For further details please visit the government website: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates The core value is PS8,080,092.54 (Excluding VAT) based on current known service requirements. Due to the potential impact of the Local Government Reorganisation this value may rise from Year 3. Therefore, the total contract value may rise to PS10,504,120.29 (Excluding VAT) PS12,604,944.36 (Including VAT). These figures are estimations and due to only being in the early stages of the process the Council cannot give any commitment on these figures but would like to build scope into the Contract should the need arise. If Suppliers are successful and invited to Stage 2, they will be required to demonstrate how the additional requirements could be accommodated and to provide indicative pricing for potential future increases in provision. This information will not be scored but will be used to inform forward planning and ensure the Contract remains scalable and flexible. Further details are in the tender pack on https://www.eastmidstenders.org/ Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Monday 6th April 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is Thursday 26th March 2026. The deadline for returns is 12:00 on Tuesday 7th April 2026. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2330 or DN806220. Please note: we will only accept expressions of interest through the e-tendering system. PLEASE NOTE WE ARE ONLY COMMENCING STAGE ONE SO NOT ALL DOCUMENTS ARE AVAILABLE AT THIS STAGE.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-11-01T00:00:00Z",
                    "endDate": "2028-10-31T23:59:59Z",
                    "maxExtentDate": "2031-10-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years."
                },
                "hasOptions": true,
                "options": {
                    "description": "There is a maximum core budget for the full duration of the contract (including optional extensions): * PS8,080,092.54 (Excluding VAT) * PS9,696,111.05 (Including VAT) Due to the potential impact of the Local Government Reorganisation this value may rise from Year 3. Therefore, the total contract value may rise to PS10,504,120.29 (Excluding VAT) PS12,604,944.36 (Including VAT). These figures are estimations and due to only being in the early stages of the process the Council cannot give any commitment on these figures but would like to build scope into the Contract should the need arise. Additional Sites may be added as part of the ever changing council portfolio of sites. Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups. For further details please visit the government website: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates"
                },
                "value": {
                    "amountGross": 12604944.36,
                    "amount": 10504120.29,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per tender documents"
                        },
                        {
                            "type": "technical",
                            "description": "As per tender documents"
                        },
                        {
                            "type": "economic",
                            "description": "As per tender documents"
                        },
                        {
                            "type": "technical",
                            "description": "As per tender documents"
                        }
                    ]
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-02T23:59:59Z"
        },
        "status": "active",
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-27T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-17T23:59:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-07-08T23:59:59+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-01-01T23:59:59Z"
                },
                {
                    "startDate": "2030-01-01T23:59:59Z"
                },
                {
                    "startDate": "2030-01-01T23:59:59Z"
                }
            ]
        },
        "value": {
            "amountGross": 12604944.36,
            "amount": 10504120.29,
            "currency": "GBP"
        },
        "submissionMethodDetails": "The tender will be conducted on the Council's e-Procurement System - https://www.eastmidstenders.org/",
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "018571-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/018571-2026",
                "datePublished": "2026-03-02T15:24:58Z",
                "format": "text/html"
            },
            {
                "id": "026102-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026102-2026",
                "datePublished": "2026-03-23T10:14:27Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "As per tender documents"
        },
        "amendments": [
            {
                "id": "026102-2026",
                "description": "Following clarifications received the Council updated one PSQ condition of participation question, therefore following these amendments the Council extended the Stage 1 deadline to Tuesday 7th April 2026. This is to allow bidders time to review the amendments and respond accordingly. All appropriate tender documents have been updated and uploaded in the tender pack which can be found on https://www.eastmidstenders.org/ Due to this change the Council has also allowed clarifications to be submitted until Thursday 26th March 2026, but only clarifications regarding the amendments made."
            }
        ]
    },
    "language": "en"
}