Planning

Transport Contract Management System

TRANSPORT FOR WALES

This public procurement record has 2 releases in its history.

Planning

30 May 2025 at 15:48

UK2 - Preliminary Market Engagement Notice
Planning

30 May 2025 at 15:38

UK1 - Pipeline Notice
Summary of the contracting process

Transport for Wales is planning the procurement of a Transport Contract Management System to support the national transport network in Wales. As part of this process, they are currently in the planning stage and have issued a preliminary market engagement notice. This engagement aims to procure a comprehensive contract management system that offers advanced search, filtering capabilities, and dynamic user interfaces with separate access levels for various types of users. The contract will be located in Wales (UKL region), starting from 1 April 2026, and concluding on 2 April 2031. An initial supplier briefing session is scheduled for 12 June 2025 via Microsoft Teams. Interested parties can request to participate in the event by contacting Transport for Wales at supplychain@tfw.wales.

This tender offers significant opportunities for businesses specialising in software development, particularly those experienced with contract management systems for transport networks. Companies with expertise in database and operating software packages, productivity software, and industry-specific software development services would be well-suited to compete. Given the focus on advanced technological capabilities, firms that can leverage AI and provide robust data integration solutions will be at an advantage. Additionally, small and medium-sized enterprises (SMEs) are encouraged to participate, highlighting Transport for Wales's commitment to fostering diverse supplier engagement.

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Notice Information

Notice Title

Transport Contract Management System

Notice Description

Pre market engagement to support the procurement of a transport contract management system to manage a Wales wide transport network

Planning Information

Transport for Wales (TfW) are currently seeking to procure a comprehensive contract management system to support transport services in Wales. TfW wish to engage with suppliers who already have established or have the ability to develop a contract management system for a national transport network. The system should provide a quick and intuitive workflow through a user interface that provides a quality user experience. It must also offer advanced search and filtering capabilities to locate contracts and performance data based on specific fields. Separate levels of access are necessary for the TfW users (super users, contract managers) and transport operators, ensuring permissions are in place for viewing and managing key performance indicators relevant to the user. The system requires core Contract Management System Capabilities to enable efficient administration of contractual agreements. This includes functionalities for creating, modifying and tracking contracts throughout their lifecycle. Operators will need to be able to access the system to view performance measures via a portal. Being linked directly to their respective contracts, the system will need to categorise performance metrics into sections, such as punctuality, reliability, vehicle requirements plus any other performance measures specified within each contract, displaying these KPI’s within a dashboard is essential. The system will need to be able to support the integration of the contracts with operational data sources. It will need to support data imports and reporting to enhance operational insight and decision making, potentially using AI to expediate the process. An initial supplier briefing session will be held on 12th of June, after which specific supplier sessions will be held with interested parties to ascertain market capability and interest in the opportunity. The engagement will be held via Microsoft Teams. Please contact supplychain@tfw.wales if you wish to be invited to the market event quoting the UK2 reference and description. Please provide the email addresses of the proposed attendees in your request.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052a18
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028937-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48600000 - Database and operating software package

72212100 - Industry specific software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 May 20258 months ago
Submission Deadline
Not specified
Future Notice Date
15 Oct 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 2 Apr 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR WALES
Contact Name
Stefan Iles
Contact Email
supplychain@tfw.wales
Contact Phone
Not specified

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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