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Migration and Configuration of Prometheus (databases, applications and custom developed interfaces) from DHCW onto a WBS-hosted on-premise service

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 3 releases in its history.

Award

26 Mar 2026 at 12:21

UK7 - Contract Details Notice
Award

05 Feb 2026 at 16:26

UK6 - Contract Award Notice
Award

02 Jun 2025 at 12:46

UK5 - Transparency Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust and located in Cardiff, is overseeing the procurement process for the migration and configuration of the Prometheus system from DHCW onto a WBS-hosted on-premise service. This directly awarded contract, valued at £164,992, falls under the software programming and consultancy services category, and involves transferring technical solutions essential for stem cell registry communication. The transition to Steiner, who is based in Prague, Czechia, must be completed by June 2025, with the ongoing contract extending until 30th June 2028. The process at this stage is under award, with the contract already signed on 16th February 2026.

This procurement opportunity is a critical step for software businesses, especially those with expertise in health IT systems, to engage with public sector needs for advanced software solutions. Steiner's unique position as the developer of the original system highlights how businesses with specialized knowledge in bespoke systems can leverage direct awards as growth opportunities. This tender emphasises the importance of understanding highly specialised market needs and forming direct relationships with public organisations for businesses seeking to expand their operations within the UK health sector.

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Notice Information

Notice Title

Migration and Configuration of Prometheus (databases, applications and custom developed interfaces) from DHCW onto a WBS-hosted on-premise service

Notice Description

This notice is to advise the marketplace that a contract has been awarded for the Migration and configuration of Prometheus (databases, applications and custom developed interfaces) from DHCW onto a WBS-hosted on-premise service.

Procurement Information

Prometheus links the WBMDR to the international stem cell registry community. It allows two-way communication between international stem cell registries to search the WBMDR donor database for donors that are matches for their patients and it also manages the communication of messages and documents between the WBMDR and UK and international registries to facilitate the matching of patients with potential donors. Prometheus was initially deployed under the current national LIMS1.0 contract with InterSystems (ISC), which subcontracted the WBMDR component to Steiner. Under the forthcoming LIMS2.0 contract, ISC will no longer support third-party contracts. The agreement between ISC and DHCW comes to an end in June 2025. Consequently, we plan to assume management of the Prometheus solution from DHCW, who are supportive of this initiative and will need to migrate the solution by June 2025. This transition will terminate our relationship with Steiner under the national LIMS1.0 agreement between DHCW and ISC and establish a new direct contract between WBS and Steiner. There are no alternative solutions available on the market. The cost and time to investigate an option of building an in-house alternative is not feasible at this time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052a95
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027873-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£164,992 £100K-£500K
Contracts Value
£164,992 £100K-£500K

Notice Dates

Publication Date
26 Mar 20265 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Jun 20251 years ago
Contract Period
17 Feb 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Steiner

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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