Notice Information
Notice Title
IPRFQ03/25-01 HVAC Replacement
Notice Description
ESPO conducted a procurement exercise (UK4 Tender Notice: 2025/S 000-033964; Procurement identifier (OCID): ocds-h6vhtk-054399) seeking replacement of the existing Heating, Ventilation and Air Condition (HVAC) System on the 1st and 2nd floor of the ESPO building, Leicester (Grove Park, Enderby).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-054399
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/058027-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
42 - Industrial machinery
45 - Construction work
-
- CPV Codes
42512300 - HVAC packages
45315000 - Electrical installation work of heating and other electrical building-equipment
Notice Value(s)
- Tender Value
- £90,000 Under £100K
- Lots Value
- £90,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- £67,500 Under £100K
Notice Dates
- Publication Date
- 19 Sep 20255 months ago
- Submission Deadline
- 27 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Aug 20256 months ago
- Contract Period
- 27 Oct 2025 - 5 Dec 2025 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO
- Contact Name
- Procurement and Compliance Team
- Contact Email
- tenders@espo.org
- Contact Phone
- Not specified
Buyer Location
- Locality
- LEICESTER
- Postcode
- LE19 1ES
- Post Town
- Leicester
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF22 Leicestershire CC and Rutland
- Delivery Location
- TLF21 Leicester, TLF22 Leicestershire CC and Rutland
-
- Local Authority
- Blaby
- Electoral Ward
- Enderby
- Westminster Constituency
- South Leicestershire
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/058027-2025
19th September 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/033964-2025
20th June 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/030244-2025
5th June 2025 - Tender notice on Find a Tender -
https://www.eastmidstenders.org/
To quote: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity 'IPRFQ03/25-01' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest; (e) Download the Request for Quotation documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-054399-2025-09-19T10:59:04+01:00",
"date": "2025-09-19T10:59:04+01:00",
"ocid": "ocds-h6vhtk-054399",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PYDD-1122-TCVN",
"name": "Leicestershire County Council, trading as ESPO",
"identifier": {
"scheme": "GB-PPON",
"id": "PYDD-1122-TCVN"
},
"address": {
"streetAddress": "Barnsdale Way, Grove Park, Enderby",
"locality": "Leicester",
"postalCode": "LE19 1ES",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF22"
},
"contactPoint": {
"name": "Procurement and Compliance Team",
"email": "tenders@espo.org"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.espo.org/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-00229334",
"name": "WILLIAM FREER LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "00229334"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PGCM-9386-JGVV"
}
],
"address": {
"streetAddress": "360 Melton Road",
"locality": "Leicester",
"postalCode": "LE4 7SL",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF21"
},
"contactPoint": {
"email": "G.W-SMITH@WILLIAMFREER.CO.UK"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.williamfreer.co.uk",
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PYDD-1122-TCVN",
"name": "Leicestershire County Council, trading as ESPO"
},
"tender": {
"id": "IPRFQ03/25-01",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "IPRFQ03/25-01 HVAC Replacement",
"description": "ESPO conducted a procurement exercise (UK4 Tender Notice: 2025/S 000-033964; Procurement identifier (OCID): ocds-h6vhtk-054399) seeking replacement of the existing Heating, Ventilation and Air Condition (HVAC) System on the 1st and 2nd floor of the ESPO building, Leicester (Grove Park, Enderby).",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "42512300",
"description": "HVAC packages"
},
{
"scheme": "CPV",
"id": "45315000",
"description": "Electrical installation work of heating and other electrical building-equipment"
}
],
"deliveryAddresses": [
{
"region": "UKF21",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF22",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF21",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF22",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 90000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "works",
"aboveThreshold": false,
"submissionMethodDetails": "Please refer to all instructions captured via https://www.eastmidstenders.org/.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-06-27T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-06-12T17:00:00+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 90000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"description": "Refer to Request for Quotation documents for conditions of participation."
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-08-08T00:00:00+01:00",
"endDate": "2025-09-12T23:59:59+01:00"
}
}
],
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "To quote: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity 'IPRFQ03/25-01' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest; (e) Download the Request for Quotation documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).",
"url": "https://www.eastmidstenders.org/"
},
{
"id": "L-2",
"documentType": "technicalSpecifications",
"description": "Please refer to the Request for Quotation documentation (see above for further details including summary instructions on how to access these).",
"url": "https://www.eastmidstenders.org/"
},
{
"id": "030244-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/030244-2025",
"datePublished": "2025-06-05T13:34:28+01:00",
"format": "text/html"
},
{
"id": "033964-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/033964-2025",
"datePublished": "2025-06-20T10:18:38+01:00",
"format": "text/html"
}
],
"amendments": [
{
"id": "033964-2025",
"description": "Deadline for submission of tenders has been extended until 12:00 noon on Friday 27 June 2025."
}
]
},
"language": "en",
"awards": [
{
"id": "1",
"status": "active",
"mainProcurementCategory": "works",
"suppliers": [
{
"id": "GB-COH-00229334",
"name": "WILLIAM FREER LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "42512300",
"description": "HVAC packages"
},
{
"scheme": "CPV",
"id": "45315000",
"description": "Electrical installation work of heating and other electrical building-equipment"
}
],
"deliveryAddresses": [
{
"region": "UKF21",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF22",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "IPRFQ03/25-01 HVAC Replacement",
"status": "active",
"period": {
"startDate": "2025-10-27T00:00:00Z",
"endDate": "2025-12-05T23:59:59Z"
},
"value": {
"amountGross": 67500,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2025-08-07T00:00:00+01:00",
"documents": [
{
"id": "058027-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/058027-2025",
"datePublished": "2025-09-19T10:59:04+01:00",
"format": "text/html"
}
]
}
]
}