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IPRFQ03/25-01 HVAC Replacement

Leicestershire County Council, trading as ESPO

This public procurement record has 3 releases in its history.

Award

19 Sep 2025 at 10:59

UK7 - Contract Details Notice
TenderUpdate

20 Jun 2025 at 10:18

UK4 - Tender Notice
Tender

05 Jun 2025 at 13:34

UK4 - Tender Notice
Summary of the contracting process

The procurement process conducted by Leicestershire County Council, trading as ESPO, involved the replacement of the Heating, Ventilation, and Air Condition (HVAC) System on the 1st and 2nd floors of the ESPO building located in Grove Park, Enderby, Leicester. Categorised under industry classifications such as HVAC packages and electrical installation work, this project falls within the works procurement category. The contract, titled "IPRFQ03/25-01 HVAC Replacement," was awarded on 19 September 2025, following an open competition under a "below threshold" procurement method. The implementation period for the contract is from 27 October 2025 to 5 December 2025, and the project value was agreed at £67,500 GBP. The initial tender process involved deadlines for queries and submissions in June 2025, with an award completion in August 2025.

This procurement presents a substantial opportunity for growth, particularly for SMEs specialising in HVAC systems and related electrical installations. The open competition method allowed broader participation, which is advantageous for small and medium-sized enterprises that meet the tender requirements. Those businesses with strengths in quality and detailed knowledge of HVAC and building systems would have been well-suited to compete. The contractual work concentrating on a government building provides a reliable client reference and financial opportunity, enhancing the business growth prospects for the awarded supplier, William Freer Limited, and similar organisations capable of delivering high-quality HVAC solutions.

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Notice Information

Notice Title

IPRFQ03/25-01 HVAC Replacement

Notice Description

ESPO conducted a procurement exercise (UK4 Tender Notice: 2025/S 000-033964; Procurement identifier (OCID): ocds-h6vhtk-054399) seeking replacement of the existing Heating, Ventilation and Air Condition (HVAC) System on the 1st and 2nd floor of the ESPO building, Leicester (Grove Park, Enderby).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054399
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058027-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

CPV Codes

42512300 - HVAC packages

45315000 - Electrical installation work of heating and other electrical building-equipment

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
£90,000 Under £100K
Awards Value
Not specified
Contracts Value
£67,500 Under £100K

Notice Dates

Publication Date
19 Sep 202511 months ago
Submission Deadline
27 Jun 2025Expired
Future Notice Date
Not specified
Award Date
7 Aug 20251 years ago
Contract Period
27 Oct 2025 - 5 Dec 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicestershire County Council, trading as ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF21 Leicester, TLF22 Leicestershire CC and Rutland
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

WILLIAM FREER LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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