Planning

Adhoc Managed and Rostered Staff

LOUGHBOROUGH UNIVERSITY

This public procurement record has 1 release in its history.

Planning

06 Jun 2025 at 13:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Loughborough University is currently in the planning stage for a procurement process aimed at developing a unified system to manage casual and rostered staff. This initiative is documented under the title "Adhoc Managed and Rostered Staff" and falls within the industry category of time accounting or human resources software packages. Located in Loughborough, United Kingdom, the contracting authority is initiating market engagement activities, with key milestones including a deadline for suppliers to register their interest by 27th June 2025. The anticipated contract period is from 1st November 2025 to 31st October 2028, with potential renewals extending until 2030.

This tender presents significant opportunities for businesses specialising in HR management systems, particularly those adept in consolidating multiple functions into a single platform. Companies providing cost-effective solutions for rostering and time tracking would be well-positioned to compete in this procurement process. Given the substantial project value of £300,000, it presents an attractive prospect for businesses looking to establish or expand their presence in the educational sector's HR software market. This is an excellent opportunity for innovative suppliers to influence the procurement strategy through early market engagement and demonstrate their solutions to the university.

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Notice Information

Notice Title

Adhoc Managed and Rostered Staff

Notice Description

The University is seeking to engage with the market to explore options for a unified system to manage casual and rostered staff. Approximately half of the University's workforce are casual or rostered workers performing diverse tasks currently managed through separate systems and processes. A project is underway to define future requirements that support streamlined, standardised management of these staff groups across the institution. The aim is to identify a cost-effective solution that consolidates current functionality, including rostering and time tracking, into a single platform. Suppliers are invited to participate in early market engagement to inform the procurement strategy. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=956553012

Planning Information

Suppliers registering interest will initially be sent further information on the project and a set of questions which the responses to will help shape our next steps. We may then carry out a supplier day or invite suppliers to demo their solution to further aid our procurement approach.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05447f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030609-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jun 202511 months ago
Submission Deadline
Not specified
Future Notice Date
27 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Nov 2025 - 31 Oct 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LOUGHBOROUGH UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LOUGHBOROUGH
Postcode
LE11 3TU
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Charnwood
Electoral Ward
Loughborough Ashby
Westminster Constituency
Loughborough

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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