Tender

Energy Efficiency Retrofit - Electrical Building Services

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Tender

31 Oct 2025 at 14:08

Planning

29 Sep 2025 at 07:39

Planning

06 Jun 2025 at 14:37

Summary of the contracting process

Caerphilly County Borough Council is currently in the tender stage for the "Energy Efficiency Retrofit – Electrical Building Services" project. This procurement process intends to establish a framework to support numerous electrical energy efficiency retrofit projects, including LED lighting upgrades and solar photovoltaic installations across Caerphilly County Borough. The tender is open under a competitive flexible procedure and is covered by Welsh devolved regulations. The procurement includes multiple lots such as Electrical Design, Lighting and Electrical Equipment, Solar Energy, and PV Maintenance. Key deadlines include the tender period end date on 2nd December 2025 and the award period end date on 15th January 2026. The primary location for service delivery is within the UKL16 region, aligning with the council’s aim to achieve Net Zero by 2030.

This framework presents significant growth opportunities for businesses specialising in electrical and mechanical services, especially those adept in energy efficiency projects. SMEs are encouraged to participate, with Caerphilly County Borough Council emphasising suitability for small and medium enterprises, as well as voluntary, community, and social enterprises. Companies involved in LED lighting transition, solar energy installation, and electrical maintenance services are ideally suited for this tender. The procurement method implies a structured assessment through conditions of participation and award criteria, providing a transparent and competitive platform for businesses aiming to secure work in the public sector market. Additionally, the framework agreement permits the reopening of competition for specific lots, allowing continued engagement and potential future opportunities for contractors.

How relevant is this notice?

Notice Information

Notice Title

Energy Efficiency Retrofit - Electrical Building Services

Notice Description

Caerphilly County Borough Council is seeking to establish a Framework for Energy Efficiency Retrofit - Electrical Building Services. The purpose of this Framework is to support the Authority to deliver a range of electrical energy efficiency retrofit projects including LED lighting upgrades and solar photovoltaic installations at locations within Caerphilly County Borough.In line with Welsh Governments targets the Authority aims to be Net Zero by 2030. To help achieve this target, the Authority intends to convert all of the lighting within its managed estate to LED format with appropriate controls included. Not only will this help achieve carbon reduction ambitions it will also assist with ensuring appropriate lighting levels are attained within those buildings.

Lot Information

Electrical Design

Contractors are required to provide legally compliant lighting designs and drawings which include associated components such as PIR's for the Council's buildings including but not limited to schools, offices, libraries and leisure centres. The designs will include lighting plots for all areas and utilise an existing list of approved light fittings. Designs may require new circuits for some additional emergency lights but generally the designs will be used to cover a light for light exchange programme to transition to LEDs. Full details of the Lot can be found in the tender documents.

Renewal: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

Lighting and Electrical Equipment

Contractors will be required to upgrade old inefficient lighting (including PIR's etc.) to new LED formats within the Council's buildings including but not limited to schools, offices, libraries and leisure centres. You will follow lighting designs and drawings which will be provided to you and utilise an existing list of approved LED light fittings. This will include internal and external fittings. There will be minimal rewiring works. You will need to arrange lifting equipment where necessary. You will comply with the authority's asbestos requirements including training requirements and provide RAMS. You will be given access to the authority system for uploading completion documents. Whilst onsite you may be asked to install or upgrade other electrical components such as time controls or even point of use hot water heaters. Full details of the Lot can be found in the tender documents.

Renewal: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

Solar Energy

MCS certified Contractor's will design and install photovoltaic systems utilising Solar Edge (or equivalent) technology within the Council's buildings including but not limited to schools, offices, libraries and leisure centres. PV systems are unlikely to exceed 99kwp in size. Contractors will need to undertake all appropriate checks with the network operator prior to work commencing. Contractors will need to arrange lifting equipment where necessary and comply with the authority's asbestos requirements including training requirements and provide RAMS. You will be given access to the authority database system for uploading completion documents including drawings. Contracts will be awarded under this lot following further-competition processes which all eligible Contractor's will be invited to participate in. Full details of the Lot can be found in the tender documents.

Renewal: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

PV Maintenance

Contractors will deliver the inspection, maintenance and associated services of existing PV systems across the Council's buildings including but not limited to schools, offices, libraries and leisure centres. The contractor will ensure that PV systems operate safely, efficiently and in compliance with relevant standards and regulations. Services include routine inspections, fault detection and maintenance, panel cleaning and periodic reporting. Full details of the Lot can be found in the tender documents.

Renewal: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0544ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070122-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

45261215 - Solar panel roof-covering work

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

45311100 - Electrical wiring work

45311200 - Electrical fitting work

45315100 - Electrical engineering installation works

45317200 - Electrical installation work of transformers

45317300 - Electrical installation work of electrical distribution apparatus

50711000 - Repair and maintenance services of electrical building installations

71314100 - Electrical services

71315400 - Building-inspection services

71318100 - Artificial and natural lighting engineering services for buildings

71321000 - Engineering design services for mechanical and electrical installations for buildings

71323100 - Electrical power systems design services

71334000 - Mechanical and electrical engineering services

71631300 - Technical building-inspection services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,054,998 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Oct 20251 months ago
Submission Deadline
2 Dec 2025Expired
Future Notice Date
3 Oct 2025Expired
Award Date
Not specified
Contract Period
9 Feb 2026 - 8 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Connor Thomas
Contact Email
thomac21@caerphilly.gov.uk
Contact Phone
01443 864702

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys

Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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