Planning

PME - Exeter Materials Recycling Facility Plant Installation

EXETER CITY COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

19 Jun 2025 at 16:01

UK2 - Preliminary Market Engagement Notice
Planning

06 Jun 2025 at 17:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Exeter City Council is conducting a Preliminary Market Engagement (PME) for a project titled "Exeter Materials Recycling Facility Plant Installation," which belongs to the industry category of goods focusing on miscellaneous machinery, mechanical installations, and engineering design services. Located in Exeter, UK, the procurement is currently in the planning stage. Key events include a market engagement day on 19th June 2025 at the Exeter MRF facility, with submissions for the PME questionnaire due by 12 noon on 3rd July 2025. The engagement aims to gauge market interest and gather intelligence to inform the eventual procurement process. The project's estimated value is £6,600,000, and it involves upgrading the materials recovery facility at Exton Road.

This tender presents significant business growth opportunities, particularly for companies specialising in engineering design, mechanical installations, and machinery manufacturing. It is ideal for businesses capable of designing, manufacturing, and installing complex mechanical systems, and those interested in participating can attend the market engagement day to gain insights. The tender is open to small and medium enterprises (SMEs), making it an attractive opportunity for businesses aiming to expand their market presence while contributing to a sustainable initiative by enhancing recycling capabilities at Exeter's facility.

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Notice Information

Notice Title

PME - Exeter Materials Recycling Facility Plant Installation

Notice Description

Exeter City Council is commencing a formal Preliminary Market Engagement (PME) exercise in advance of initiating a procurement process. The purpose of such engagement is to understand the level of market interest and to seek market intelligence on offerings in the market and to help develop the authority's requirements and approach to the proposed future tender exercise. The council is seeking one or more partners to design, manufacture and install a new MRF processing line in its facility at Exton Road. The material recovery facility currently at Exton Road is due to be upgraded. There are a number of reasons behind this: * Elements of the facility are at capacity * Some of the plant and equipment is nearing the end of its life with spares unavailable * A fire suppression system is needed as part of the operational license * Increased recycling capability across different materials is required The project has 2 parts to it that need to be coordinated and integrated to deliver the above objectives. A building project to prepare the building to accommodate the new plant and equipment and to support its operation. An exercise is currently underway to appoint a design team for this element of the project. New plant to be installed in the facility to replace the existing and to enhance the recycling and recovery function.

Planning Information

The market engagement documents can be accessed via the council's e-tender portal: https://procontract.due-north.com/Advert?advertId=c57408ce-ee42-f011-8136-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21 . Interest in the opportunity can be expressed by completion and return of a the PME questionnaire that can be found on the e-portal. Please note that the deadline for submission of this document is 12 noon on 3rd July 2025. A market engagement day will take place on Thursday 19th June 2025. The event will take place at at the Exeter MRF facility from 10am to 12noon and will include a tour of the facilities. Suppliers who wish to attend must confirm their attendance (including names of attendees) via the Council's e-tender portal messaging facility by 17th June 2025. Procurement Reference DM777148.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0544d7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033849-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

CPV Codes

42900000 - Miscellaneous general and special-purpose machinery

45350000 - Mechanical installations

51120000 - Installation services of mechanical equipment

71320000 - Engineering design services

Notice Value(s)

Tender Value
£6,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
3 Jul 2025Expired
Award Date
Not specified
Contract Period
5 Jan 2026 - 31 May 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EXETER CITY COUNCIL
Contact Name
Lynda Chaffey
Contact Email
eccprocurement@exeter.gov.uk
Contact Phone
+441392265334

Buyer Location

Locality
EXETER
Postcode
EX1 1JN
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK43 Devon CC
Local Authority
Exeter
Electoral Ward
St David's
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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