Planning

ELECTRONIC DOCUMENT MANAGEMENT

HULL UNIVERSITY TEACHING HOSPITALS NHS TRUST

This public procurement record has 1 release in its history.

Planning

09 Jun 2025 at 08:52

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hull University Teaching Hospitals NHS Trust is in the planning stage of a procurement process for an Electronic Document Management (EDM) system, with a focus on improving document handling capabilities for the partnership with Northern Lincolnshire and Goole NHS Trusts. The procurement is categorised under services and involves a framework agreement valued at £2,000,000 to £2,400,000 GBP. Interested suppliers have until 13th June 2025 to attend a scheduled bidder briefing event in Hull, United Kingdom, for an overview of the procurement approach. The service is intended to start on 1st October 2025 and run until 30th September 2030, with a possible extension to 2031.

This tender represents a significant opportunity for businesses specialising in document and records management systems, particularly those capable of implementing large-scale solutions within healthcare environments. Small to medium enterprises and voluntary community and social enterprises might find this contract especially relevant due to its inclusive suitability criteria. Engaging in this procurement could foster growth by amplifying the service portfolio and offering increased visibility within the healthcare sector across central government contracting authorities.

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Notice Information

Notice Title

ELECTRONIC DOCUMENT MANAGEMENT

Notice Description

an Electronic Document Management (EDM) system to streamline and enhance its document handling capabilities. This Partnership is made up of two Trusts - Northern Lincolnshire and Goole (NLaG) and Hull University Teaching Hospitals (HUTH).

Planning Information

1.2. The goal of this bidder briefing event is to provide suppliers with adequate information to understand whether you have the capability and capacity to fulfil the Trust’s requirements on time, on budget and using the commercial terms necessary to effectively manage a future EDM contract. During the session, we will outline the intended procurement approach and explain the evaluation process for the upcoming tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054501
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030811-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311100 - Document management system

79996100 - Records management

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
30 Jun 2025Expired
Award Date
Not specified
Contract Period
30 Sep 2025 - 30 Sep 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HULL UNIVERSITY TEACHING HOSPITALS NHS TRUST
Contact Name
MARTIN BALL
Contact Email
martinball@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
HULL
Postcode
HU3 2JZ
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
Not specified
Local Authority
Kingston upon Hull, City of
Electoral Ward
Central
Westminster Constituency
Kingston upon Hull North and Cottingham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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