Tender

Lindfield High Street Festive Lighting

LINDFIELD PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Jun 2025 at 14:49

UK4 - Tender Notice
Summary of the contracting process

Lindfield Parish Council is inviting tenders for the provision of LED spark lights for its festive lighting display on Lindfield High Street. The procurement process, currently in the tender stage, is focused on services in the electrical and lighting industry categories. The contract will span three years, encompassing the festive periods from 2025 to 2027, with installation commencing at least seven days before 1st December. The location for this procurement is the UK, specifically West Sussex. Interested contractors must submit their tenders by the deadline of 16th July 2025, 5 pm.

This tender presents lucrative opportunities for businesses involved in electrical installations, especially those experienced in public lighting or similar projects. The project is ideal for companies that are HERS accredited or can partner with HERS certified professionals and are capable of delivering high-quality illumination solutions. Given the requirement for emergency maintenance services and adherence to health and safety norms, businesses with robust response capabilities and appropriate certifications in electrical safety will find this tender particularly well-suited to their expertise. Participation offers the chance for business growth through a guaranteed multi-year commitment and the potential for renewal.

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Notice Information

Notice Title

Lindfield High Street Festive Lighting

Notice Description

Lindfield Parish Council is seeking contractors to provide LED spark lights for its Festive lighting display on Lindfield High Street. The selected contractor must be able to store, supply, install, and remove the spark lights. The contract will be for a three-year term commencing in 2025 and running through the festive periods of 2025 to 2027. Lindfield Parish Council's lighting display historically has included spark lights wrapped around the trunks of 35 trees. Power for these lights is supplied from six residential/business addresses. While the specification in the tender is our current requirement, the ability to provide additional festive illuminations is important, the cost of which will be negotiated at the time. The Council holds its Christmas Festival Night on the first Tuesday of December, and the Festive lights are a key part of this event. Mutually agreed-upon erection and take-down dates must be agreed upon in advance of any work taking place. All lights and features are to be tested during down time and any minor work required such as replacing bulbs and fixing faulty connections is to be undertaken. All lights and features must be fully functioning prior to installation. The erection date must be at least 7 days before 1 December. The Christmas Lighting Scheme is to be dismantled and removed as soon after 6 January each year as possible, but no later than 27 January each year. The Contractor should be HERS (Highway Electrical Registration Scheme) accredited or able to come up with a suitable arrangement with a HERS accredited partner. You are advised to familiarise yourself with the installation locations and any access issues before submitting your tender. The provision of an immediate out-of-hours emergency/maintenance call-out service is required. Ideally, any problems will be addressed and rectified within 48 hours or communication as to why a problem cannot be solved within this deadline. The successful contractor will guarantee to undertake annual risk assessments before work commences and comply with full Health and Safety requirements. The successful contractor will have the responsibility of meeting and complying with current specifications laid down by West Sussex County Council. Work carried out must comply with Health and Safety requirements associated with work on the public highway. The submission of a current public liability insurance document to the value of 10 million pounds will be required. The Parish Council will seek references. Please supply full contact details of three relevant authorities where you have undertaken this work previously. Your returned tender document must be returned by 5 pm on 16 July 2025. For further details, please refer to the accompanying documents

Lot Information

Lot 1

Options: While the specification in the tender is our current requirement, the ability to provide festoon lights between the trees could be considered during the term of the contract. The cost of which will be negotiated at the time.

Renewal: By mutual consent, the contract could be extended by one year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0547f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032042-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

51 - Installation services (except software)

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

45316100 - Installation of outdoor illumination equipment

51110000 - Installation services of electrical equipment

Notice Value(s)

Tender Value
£52,000 Under £100K
Lots Value
£52,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jun 20258 months ago
Submission Deadline
16 Jul 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2025 - 31 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LINDFIELD PARISH COUNCIL
Contact Name
Andrew Funnell
Contact Email
clerk@lindfieldparishcouncil.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LINDFIELD
Postcode
RH16 2LH
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Mid Sussex
Electoral Ward
Lindfield
Westminster Constituency
Mid Sussex

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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