Planning

Museum of Land Speed Pendine - Interactive Permanent Exhibition

CARMARTHENSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

16 Jun 2025 at 14:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Carmarthenshire County Council is currently in the planning stage of a procurement process for the "Museum of Land Speed Pendine - Interactive Permanent Exhibition." Located in Carmarthen, UK, the council seeks to engage the market with preliminary proposals focused on a new exhibition about Pendine. This project falls under the recreational, cultural, and sporting services sector and involves exhibition design consultancy and specialty design services. The engagement process, scheduled until 30th September 2025, includes early market engagement meetings via Teams on various dates in July 2025. The council plans to enhance the visitor experience and improve technical aspects of a 54m² exhibition, contributing to the council's broader objectives in line with the Welsh devolved regulations.

This tender represents a significant opportunity for businesses specialising in museum-grade fabrication, accessible exhibition design, and interpretive graphic design. Small and medium enterprises (SMEs) with expertise in creating interactive exhibits and exhibition consultancy are well-positioned to participate. The council encourages interested parties to engage by providing feedback and attending scheduled meetings. This process, identified as a light-touch regime procurement, opens doors for suppliers to influence and shape the exhibition's final direction, potentially leading to substantial business growth. The formal tender's details will be announced in a forthcoming Invitation to Tender, providing a structured chance for companies to compete and secure a role in delivering these innovative exhibition components.

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Notice Information

Notice Title

Museum of Land Speed Pendine - Interactive Permanent Exhibition

Notice Description

Carmarthenshire County Council wishes to carry out early market engagement on proposals for a new permanent medium-to-high specification exhibition about Pendine at the Museum of Land Speed. This process will improve the quality of the technical elements of the brief and indicate a realistic value for the award. The exhibition aims to explore Pendine's fascinating history and natural environment. It will feature collections and archive material showcasing the area's unique geology, Ice Age Neanderthal activity, SSSI dunes habitat, and the extensive beach known for its significant events and visitors. It is proposed that visitors can also access through AV terminals social histories of curated digitised material from the collection and community. The gallery, measuring 54m2, will include museum-grade showcases with lighting, interactive terminals, set works, AV, and seating for visitors. Additionally, the project will make modest accessibility adaptations to some existing land speed themed exhibition interactives. A new wind-assisted cycling exhibit, inspired by Guy Martin's land speed record, will also be designed and manufactured. Lastly, we are seeking proposals for enhancing the visitor arrival experience, from additional wayfinding and external signage to visual communication within the museum visitor reception and retail area, to help convert passers-by into customers. Participation in this engagement is for information and planning purposes only and does not commit the Council to any procurement or award. All interested parties are encouraged to register their interest, attend the engagement session, and provide written feedback by the specified deadline. Details of the formal tender, including selection criteria and contract structure, will be confirmed in the Invitation to Tender, to be published following this engagement process.

Planning Information

The purpose of this early market engagement exercise is to ensure a realistic value and timescale for the award to support the case for grant funding, and to improve the technical aspects of the brief. The key areas we are keen to seek feedback on are approaches to design and interactive elements, accessibility features and storytelling. The brief includes three components: 1) design and build of a new 54m² exhibition about Pendine to complement the existing land speed exhibition, 2) design and build/commission one new interactive and adapt existing interactives for accessibility on the theme of land speed, and 3) improve the visitor orientation and welcome experience on arrival. For the first component, we are seeking feedback on options for increasing access to collections and material held in store that span a variety of themes on Pendine. For the second component, we are seeking feedback on pragmatic accessibility options to new and existing interactives; these include a wind-assisted bicycle interactive and making accessibility adaptations, such as the addition of a video cave floor vibration pad for wheelchair users, provision of hand-held accessible information sheets, and options for visitors to control noisy AV displays. The project encompasses a range of specialist skills, and we would like to engage with suppliers across all aspects of accessible exhibition design, interpretive graphic design, and museum-grade fabrication. We would like to invite interested parties to email Morrigan Mason at mimason@carmarthenshire.gov.uk to arrange an online engagement meeting via Teams. Dates and Times Available: 13:30 30th June 2025 14:30 30th June 2025 13:30 1st July 2025 14:30 1st July 2025 13:30 3rd July 2025 14:30 3rd July 2025 13:30 7th July 2025 14:30 7th July 2025 13:30 8th July 2025 14:30 8th July 2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05496f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032657-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

79415200 - Design consultancy services

79930000 - Specialty design services

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£275,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 May 20263 months to go
Award Date
Not specified
Contract Period
29 Jun 2026 - 31 Jan 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARMARTHENSHIRE COUNTY COUNCIL
Contact Name
Morrigan I Mason
Contact Email
mimason@carmarthenshire.gov.uk
Contact Phone
01267234567

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1JP
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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