Planning

Fire Dampers

THE CHIEF CONSTABLE FOR DEVON AND CORNWALL POLICE

This public procurement record has 1 release in its history.

Planning

16 Jun 2025 at 14:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Chief Constable for Devon and Cornwall Police is currently in the planning stage of a public procurement process regarding the annual servicing of fire dampers across their estate of 21 buildings in the Devon and Cornwall area. This procurement falls under the services industry category, with a focus on repair and maintenance services. Located in Exeter, the procurement process is still in its preliminary stage, characterized by market engagements and planned to transition into a formal tender process by mid-2025. Noteworthy dates include a market research milestone due on 27th June 2025 and a preliminary market engagement closing at noon on the same day.

This tender presents an opportunity for businesses in the maintenance and repair services sector, particularly those specializing in fire safety systems, to engage early with the potential buyer. Small and medium-sized enterprises (SMEs) are particularly suitable to participate as the procurement strategy promotes inclusivity for such entities. Engaging in this preliminary market consultation allows businesses to influence the procurement requirements and ensure their capabilities align with the buyer's anticipated specifications. Potential suppliers are encouraged to engage with the representatives to gather insights and participate in shaping the future tender, enhancing their prospects for securing subsequent contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Fire Dampers

Notice Description

1073 - FIRE DAMPERS THIS NOTICE IS FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION. Devon and Cornwall Police are currently undertaking preliminary market engagement and considering various route to market options in order to run a successful procurement process for their future Fire Damper service requirements. SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions with SWPPS representatives. The requirement is for the provision of annual servicing of Fire Dampers to include service report, remedial recommendations and asset details. There are currently 711 Fire Dampers in 21 buildings across the Devon and Cornwall Estate The purpose of the preliminary market engagement is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in mid 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice by emailing denise.pike@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns will be 12 noon on Friday 27th June 2025. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Procurement Act 2023 The preliminary market engagement is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the preliminary market engagement. This preliminary market engagement does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the preliminary market engagement.

Planning Information

Market Research

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054987
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032689-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 2025Expired
Award Date
Not specified
Contract Period
1 Oct 2025 - 30 Sep 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CHIEF CONSTABLE FOR DEVON AND CORNWALL POLICE
Contact Name
Not specified
Contact Email
denise.pike@devonandcornwall.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
EXETER
Postcode
EX2 7HQ
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
St Loyes
Westminster Constituency
Exmouth and Exeter East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054987-2025-06-16T15:49:09+01:00",
    "date": "2025-06-16T15:49:09+01:00",
    "ocid": "ocds-h6vhtk-054987",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJZW-2866-PYJW",
            "name": "The Chief Constable for Devon and Cornwall Police",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJZW-2866-PYJW"
            },
            "address": {
                "streetAddress": "Middlemoor",
                "locality": "Exeter",
                "postalCode": "EX2 7HQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "email": "denise.pike@devonandcornwall.pnn.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJZW-2866-PYJW",
        "name": "The Chief Constable for Devon and Cornwall Police"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Market Research",
                "dueDate": "2025-06-27T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "032689-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/032689-2025",
                "datePublished": "2025-06-16T15:49:09+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "1073",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire Dampers",
        "description": "1073 - FIRE DAMPERS THIS NOTICE IS FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION. Devon and Cornwall Police are currently undertaking preliminary market engagement and considering various route to market options in order to run a successful procurement process for their future Fire Damper service requirements. SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions with SWPPS representatives. The requirement is for the provision of annual servicing of Fire Dampers to include service report, remedial recommendations and asset details. There are currently 711 Fire Dampers in 21 buildings across the Devon and Cornwall Estate The purpose of the preliminary market engagement is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in mid 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice by emailing denise.pike@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns will be 12 noon on Friday 27th June 2025. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Procurement Act 2023 The preliminary market engagement is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the preliminary market engagement. This preliminary market engagement does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the preliminary market engagement.",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "LOT-0001",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-10-01T00:00:00+00:00",
                    "endDate": "2029-09-30T23:59:59+00:00"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-08-01T23:59:59+00:00"
        },
        "status": "planning"
    },
    "language": "en"
}