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Provision of Fire Risk Assessments

Norfolk County Council

This public procurement record has 4 releases in its history.

TenderCancellation

13 Aug 2026 at 09:20

UK12 - Procurement Termination Notice
Award

13 Jul 2026 at 08:14

UK6 - Contract Award Notice
Tender

04 Aug 2025 at 11:33

UK4 - Tender Notice
Planning

17 Jun 2025 at 12:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Norfolk County Council sought a provider to carry out fire risk assessments across its property portfolio. This is a professional fire safety assessment service, covering properties managed within the council’s portfolio across Norfolk. The requirement is intended to support the council in identifying and assessing fire risks across its buildings and maintaining an up-to-date understanding of those risks. The buyer is Norfolk County Council, a sub-central public authority based in Norwich. The procurement covers services rather than construction works, equipment supply or insurance provision. The portfolio may change during the service period as the council acquires or disposes of properties, with new or removed properties managed through formal change control and associated pricing schedules.

The procurement reached award stage, but the resulting contract was cancelled before execution. Norfolk County Council awarded the requirement to Marlowe Fire & Security Limited on 22 June 2026 for £1,175,587 excluding VAT (£1,410,704 including VAT). The planned contract period was 1 August 2026 to 1 August 2029, with two optional 12-month extensions to 1 August 2031. The tender used an open competitive flexible procedure. Tenders were due by 4 September 2025, with an intended award decision by 8 October 2025; the standstill period was due to end on 23 July 2026. Quality and price each carried 50% weighting, with bidders first required to pass a quality threshold. The contract was cancelled on 11 August 2026 after a request to substitute the successful bidder and amend the terms following a company acquisition. The council said it would start a new procurement.

This requirement is relevant to fire safety consultancies and fire protection providers with the capability to deliver fire risk assessments across a large, changing public-sector property portfolio. A credible competitor would need to organise assessment work across multiple council properties, maintain consistent quality and records, and respond to additions or disposals through formal change control. The evaluation gives equal importance to quality and price, so suppliers need both a strong technical delivery approach and disciplined, transparent pricing. The previous process attracted 10 bids, including nine from SMEs at the final stage, indicating that smaller specialists could compete, potentially through suitable delivery capacity or collaboration. Experience managing a broad portfolio and adapting assessment schedules as asset information becomes available would be commercially relevant when this buyer next tests the requirement.

How relevant is this notice?

Notice Information

Notice Title

Provision of Fire Risk Assessments

Notice Description

The contract is for a provider who can carry out Fire Risk assessments across the Norfolk County Council portfolio.

Lot Information

Lot LOT-0001

Renewal: 2 x12 month options to extend have been included at the discretion of Norfolk County Council.

Planning Information

Teams Market Engagement Event for 1 hour will be hosted by NCC. please register on INTEND https://in-tendorganiser.co.uk and register for this requirement NCCT43216 and send a message on the facility to register your desire to attend the market engagement event and a time and date will be sent to you

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054e21
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077037-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66515100 - Fire insurance services

Notice Value(s)

Tender Value
£1,175,587 £1M-£10M
Lots Value
£1,175,587 £1M-£10M
Awards Value
£1,175,587 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
4 Sep 2025Expired
Future Notice Date
29 Jul 2025Expired
Award Date
22 Jun 20262 months ago
Contract Period
1 Aug 2026 - 1 Aug 2029 3-4 years
Recurrence
2029-12-04

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Cancelled

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Norfolk County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR1 2DH
Postcode Area
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
Not specified
Local Authority
Norwich
Electoral Ward
Lakenham
Westminster Constituency
Norwich South

Supplier Information

Number of Suppliers
1
Supplier Name

MARLOWE FIRE & SECURITY LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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