Award

Annual maintenance contract of sitewide TRAKA Key Cabinets.

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

Award

17 Jun 2025 at 13:32

UK7 - Contract Details Notice
Summary of the contracting process

The Pirbright Institute, a sub-central government public authority located in Woking, United Kingdom, has completed a tendering process for the annual maintenance contract of sitewide TRAKA Key Cabinets. This contract involves the provision of services to maintain the obsolete TRAKA System to ensure its operational status for an initial period of 12 months, with a possibility of extension to May 2027. As of 17 June 2025, the contract has been awarded through a direct procurement method, classified as below threshold without competition, and has entered the award stage. Engaged under this process without opening the competition, ASSA ABLOY Global Solutions UK Ltd t/a Traka has been contracted to supply parts and maintain the system. The active contract began on 1 May 2025 and is valid until 30 April 2026, with an option to extend for an additional year if required.

This procurement presents substantial opportunities for businesses involved in electronic security locks and repair and maintenance services. SMEs similar to ASSA ABLOY Global Solutions UK Ltd, which possess expertise in providing maintenance and parts for security systems, can find potential growth opportunities in contracts such as these. The framework agreement structure allows for a sustained engagement period, which could provide steady work and the possibility to establish long-term partnerships with institutions like The Pirbright Institute. Additionally, the need for potential additional parts and services not covered by the initial agreement presents further avenues for business expansion and the ability to negotiate terms beneficially. Businesses capable of offering competitive service delivery and adaptability to public authority requirements will be well-positioned to capitalise on such tenders.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Annual maintenance contract of sitewide TRAKA Key Cabinets.

Notice Description

The TRAKA System in the Pirbright Institute is Obsolete and this is to provide Extended Support to Supply parts, Maintain the System and Renew Concurrent Users License and ensure the TRAKA system is fully operational for a further initial period of 12 months, with the option to extend a further 12 months to May 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054e64
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032999-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44521120 - Electronic security lock

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£25,398 Under £100K

Notice Dates

Publication Date
17 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Apr 202510 months ago
Contract Period
30 Apr 2025 - 30 Apr 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

ASSA ABLOY GLOBAL SOLUTIONS UK LTD T/A TRAKA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054e64-2025-06-17T14:32:49+01:00",
    "date": "2025-06-17T14:32:49+01:00",
    "ocid": "ocds-h6vhtk-054e64",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-00559784",
            "name": "THE PIRBRIGHT INSTITUTE",
            "identifier": {
                "scheme": "GB-COH",
                "id": "00559784"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PDZM-9963-XHWG"
                }
            ],
            "address": {
                "streetAddress": "Pirbright Laboratory Ash Road",
                "locality": "Woking",
                "postalCode": "GU24 0NF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "email": "Procurement.department@pirbright.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-151714",
            "name": "ASSA ABLOY Global Solutions UK Ltd t/a Traka",
            "address": {
                "streetAddress": "Pacific House Imperial Way",
                "locality": "Reading",
                "postalCode": "RG2 0TD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "orders@traka.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-00559784",
        "name": "THE PIRBRIGHT INSTITUTE"
    },
    "tender": {
        "id": "ocds-h6vhtk-054e64",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Annual maintenance contract of sitewide TRAKA Key Cabinets.",
        "description": "The TRAKA System in the Pirbright Institute is Obsolete and this is to provide Extended Support to Supply parts, Maintain the System and Renew Concurrent Users License and ensure the TRAKA system is fully operational for a further initial period of 12 months, with the option to extend a further 12 months to May 2027.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "Setting up a comprehensive maintenance contract in place to maintain the system and supply parts for repairs for a further 12 to 24 months from May 2025"
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-151714",
                    "name": "ASSA ABLOY Global Solutions UK Ltd t/a Traka"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "44521120",
                            "description": "Electronic security lock"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ25",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-05-01T00:00:00+01:00",
                "endDate": "2026-04-30T23:59:59+01:00",
                "maxExtentDate": "2027-04-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The option to extend if there is still a requirement for the service."
            },
            "hasOptions": true,
            "options": {
                "description": "Additional parts if not covered by the agreement."
            },
            "value": {
                "amountGross": 30477,
                "amount": 25398,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-04-15T00:00:00+01:00",
            "documents": [
                {
                    "id": "032999-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/032999-2025",
                    "datePublished": "2025-06-17T14:32:49+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}