Planning

PME - Digital Evidence Management System (DEMS)

THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON

This public procurement record has 3 releases in its history.

PlanningUpdate

23 Jun 2025 at 14:46

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

23 Jun 2025 at 12:54

UK2 - Preliminary Market Engagement Notice
Planning

23 Jun 2025 at 11:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The City of London Corporation, identified as a sub-central public authority, is initiating a procurement process titled "PME - Digital Evidence Management System (DEMS)." This effort is intended to gather market information on DEMS solutions, encompassing technologies such as iCAV, Body Worn Cameras, and various systems utilised by the city, including those from Axon and Motorola. The preliminary market engagement phase will conclude with the deadline for questionnaire submissions at 12 noon on Monday, 14th July 2025, with clarifications to be completed by Thursday, 10th July 2025. The procurement is in the planning stage, falls under the services category, and targets organisations across the UK. The projected gross value of the contract is estimated at £1.2 million, with a specific focus on ensuring integration and continuity of critical systems beyond December 2025.

This procurement presents a significant opportunity for businesses specialising in data storage, digital camera solutions, and system programming services, offering the chance to secure contracts that support strategic technology integration for the City of London. The initiative is especially suited for SMEs capable of delivering comprehensive and integrated digital evidence management solutions. Companies with expertise in delivering scalable and reliable DEMS that can handle a range of digital evidence and system integrations will be well-positioned to benefit from this tender, creating potential for long-term business growth and collaboration with a prestigious client. Interested parties are encouraged to participate in the engagement process to strengthen their proposals ahead of the planned future notice scheduled for release on 1st September 2025.

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Notice Information

Notice Title

PME - Digital Evidence Management System (DEMS)

Notice Description

The City of London (CoL) is seeking information from the market on DEMS programs, not limited to, iCAV, Body Worn Cameras; We use multiple DEMS, mainly evidence.com (Axon) and VideoManager (Motorola), alongside several smaller systems we're currently mapping. Contracts for BWV, ICAV, and DIRS expire within 15 months. Due to the need for integration with DEMS, we aim to procure all in a single package. DIRS, which expires in Dec 2025, is essential for interview recording, so continuity of this capability is critical..

Planning Information

This PME exercise will run for 3 weeks with a deadline of 12 noon on Monday 14th July. All completed questionnaires must be submitted prior to the deadline. The clarification deadline will be 12 noon on Thursday 10th July. The contract duration and value are unkown, at present.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0551a7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034473-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72211000 - Programming services of systems and user software

72317000 - Data storage services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
2 Jan 2026 - 31 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON
Contact Name
Not specified
Contact Email
cityproc.operations@cityoflondon.gov.uk
Contact Phone
020 7606 3030

Buyer Location

Locality
CITY OF LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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