Yate Outdoor Sports Complex All Weather Pitch & Track Floodlights

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            "name": "Halliday Lighting Ltd",
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                "postalCode": "EH11 3XX",
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        "title": "Yate Outdoor Sports Complex All Weather Pitch & Track Floodlights",
        "description": "Site Address - Yate Outdoor Sport Complex, Broad Lane, Yate, Bristol, BS37 7LB Supply and installation of the full lighting system including removal of all existing floodlights at the All Weather Pitch & Athletics Track, replacement with new. The system is required to meet England Hockey and England Athletics Specification. * Class I hockey - maintained average illumination level of 500 Lux * Class II athletics - maintained average illuminance of 200 lux All works associated with the mechanical and electrical installation to include; * Removal and disposal of Mast 4 (M4) on the All Weather Pitch * Replacement of M4 - To supply and installation of 15m HL250E base hinged mast complete with concrete foundation and foundation kits identified in a structural survey report. * Mast 20 (M20) requires an overlap pot adaptor. The current bracket must be removed, and the mounting plate cut and prepared in accordance with the specifications. * General repainting and corrosion protection measures to all masts. * 52no LED luminaires, new brackets and drivers. * Removal and disposal of the existing HID floodlights. * On completion a satisfactory electrical test and light check to confirm Lux Levels. * A minimum 5 year parts and labour warranty. * Risk Assessments & Method Statements to be included. All Weather Pitch Floodlights (M1 - M8) and Mast 4 replacement to be completed first and preferably by the 1st September 2025. If works are carried out during September, then the engineers are to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training. Athletics Track Floodlights (M9 - M20) to be completed by 30th September with engineers to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training. The successful tender will be required to enter a JCT Design and Build form of contract with the client: Yate Town Council. Retention percentage 5% reducing to 2.5% on practical completion Valuations will be monthly. Should the works be completed in less than a month, payment will be made on receipt of invoice. 30 day payment terms.",
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        "submissionMethodDetails": "How to tender: Please review the attached Floodlight Specifications Document and return the following documents as part of your tender submission: * Signed Form of Tender, Anti-collusion Certificate, Equalities Declaration and Climate and Planet Declaration; * Completed Due Diligence & Reference Pack and any required documents; * Detailed specification of works for supply and installation of floodlights; * A priced and timed schedule of completion of works; * A breakdown of ongoing maintenance, repair and servicing plans; * Details of Relevant Experience and Technical skills, including relevant certifications and qualifications as outlined within Award Criteria section. NB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value. It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below. Tenders will be assessed on Price of works, Relevant Experience and Technical Skills. The Town Council is not obliged to accept the lowest or any tender. Tender Timelines: The tender opportunity will open on Friday 4th July 2025 and run until noon on 29th July 2025. The decision process and key dates will then be as follows: * All tenders will be opened and reviewed within 7 days of 29th July 2025 at Poole Court by Finance Manager & RFO, Estates Manager & member of YOSC Liaison Group. * We may contact you at this point if we have any queries about your tender or require any clarification. * A synopsis of the tenders will be presented to the YOSC Liaison Group of Yate Town Council to review and formally award the contract if agreed. * We will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible. Please return all tenders via email to tenders@yatetowncouncil.gov.uk no later than noon on 29th July 2025 Please get in touch with me directly should you have any questions regarding the details of the tender. My email address is pjones@yatetowncouncil.gov.uk HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered. Yate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP Tel: 01454 866506 Website: www.yatetowncouncil.gov.uk",
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