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Train Planning Software and Implementation Services

NORTHERN TRAINS LIMITED

This public procurement record has 3 releases in its history.

Award

08 Apr 2026 at 09:37

UK6 - Contract Award Notice
Tender

02 Oct 2025 at 16:52

UK4 - Tender Notice
Planning

08 Jul 2025 at 12:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Northern Trains Limited, a public authority within central government, is undertaking a procurement process for the supply and implementation of a Train Planning Software and Implementation Services. The procurement is aimed at acquiring a solution to enhance NTL's Service Planning function by supporting the development and delivery of timetables and crew diagrams as well as integrating with Network Rail's planning cycles. The tender, identified under ocds-h6vhtk-055b13, involves a competitive procedure, with the contract award being announced on 8th April 2026. The project is categorised under services for document creation, scheduling, and software consultancy. The procurement process is now in the award stage, following a selective method, and is associated with services for utilities under the legal scope of UKPGA 2023/54.

This tender represents significant opportunities for businesses in the software solutions and technology sectors, particularly those specialising in scheduling and planning software. Large companies such as Worldline IT Services UK Limited, which have experience in intricate software integration and consultancy, are well-suited for this contract. The procurement also supports potential business growth across the rail service planning industry by providing a comprehensive platform capable of handling complex operational needs in the North of England. Companies capable of offering robust, scalable solutions that align with Northern Trains' operational requirements will find an excellent opportunity to secure long-term contracts, especially with extension options up to eleven years. The emphasis on quality, commercial effectiveness, and social value provides an additional dimension for companies to showcase innovative and sustainable solutions.

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Notice Information

Notice Title

Train Planning Software and Implementation Services

Notice Description

Northern Trains Limited (NTL) is procuring the supply, implementation and support of a Train Planning (Timetabling and Diagramming) software solution. The solution will be used by NTL's Service Planning function to support the development and delivery of operational plans, including: Planning and development of timetables for submission to Network Rail, in line with industry planning cycles and coordination with other operators. Creation of crew diagrams to maximise coverage of timetabled services using available resources. Creation of unit diagrams to allocate rolling stock types to services within the NTL fleet (excluding allocation of specific units). The scope includes the implementation of the solution, associated configuration, data migration, integration, testing, training, and support services. The successful supplier will be required to: Deliver a fully operational production system by March 2027. Support a period of parallel running prior to go-live. Deliver system and operational cutover with no material impact on business-as-usual activities within the NTL Service Planning function.

Lot Information

Train Planning Software - Single Platform

Options: Additional licensing, implementation/development/configuration services

Renewal: The minimum term is six (6) years, with the option to extend for a further five (5) years, split into a three (3) year option followed by a two (2) year option, up to a total maximum duration of eleven (11) years.

Train Planning Software - (Timetabling)

Options: Additional licensing, implementation/development/configuration services

Renewal: The minimum term is six (6) years, with the option to extend for a further five (5) years, split into a three (3) year option followed by a two (2) year option, up to a total maximum duration of eleven (11) years.

Train Planning Software - (Crew Unit & Diagramming)

Options: Additional licensing, implementation/development/configuration services

Renewal: The minimum term is six (6) years, with the option to extend for a further five (5) years, split into a three (3) year option followed by a two (2) year option, up to a total maximum duration of eleven (11) years.

Planning Information

Northern invites any Suppliers who substantially meet the system functionality detailed to register their interest in attending a briefing call hosted by the Project Team & Procurement Manager to discuss the requirements and understand the suppliers solution capability. Briefing calls for the weeks commencing 14/07/2025 & 28/07/2025 have been pre-scheduled and will be offered to Suppliers on a first come first serve basis. Following these sessions, if the Suppliers are interested in tendering for this opportunity they will be invited to send an expression of interest to Northern Trains Limited (details to follow). In the first instance, should Suppliers wish to partake in the briefing calls please send an expression of interest to Alex Ashman (alexander.ashman@northernrailway.co.uk) along with a summary of the system capabilities (i.e Product fact sheet) and should the Project team assess that the functionality is comparable to the requirements we will share a list of times for the briefing calls to be selected followed by an invitation. Expressions of interest to be submitted by 2.00pm BST Friday 11/07/2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055b13
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031735-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
£22,000,000 £10M-£100M
Lots Value
£22,000,000 £10M-£100M
Awards Value
£4,729,595 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 20264 months ago
Submission Deadline
Not specified
Future Notice Date
13 Aug 2025Expired
Award Date
1 Apr 20264 months ago
Contract Period
11 May 2026 - 10 May 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHERN TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO1 6JT
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

WORLDLINE IT SERVICES UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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