Travel Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055ccf-2025-07-10T12:19:55+01:00",
    "date": "2025-07-10T12:19:55+01:00",
    "ocid": "ocds-h6vhtk-055ccf",
    "initiationType": "tender",
    "tender": {
        "id": "NEPO507",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Travel Management Services",
        "classification": {
            "scheme": "CPV",
            "id": "63516000",
            "description": "Travel management services"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "NEPO have established a framework contract for the provision of a travel management service. The framework contract will provide for booking of all rail and air travel tickets, all hotel accommodation and any other ancillary requirements related to business travel.",
                "contractPeriod": {
                    "durationInDays": 2160
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "038905-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-03770815",
                    "name": "Click Travel Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-142424",
            "name": "THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED",
            "identifier": {
                "legalName": "THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Northern Design Centre",
                "locality": "Gateshead",
                "region": "UKC22",
                "postalCode": "NE83DF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Carl Telford",
                "email": "professional.services@nepo.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nepo.org"
            }
        },
        {
            "id": "GB-COH-03770815",
            "name": "TravelPerk IRL Limited",
            "identifier": {
                "legalName": "TravelPerk IRL Limited",
                "id": "03770815",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Alpha Tower, Suffolk Street Queensway",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B1 1TT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8447452121",
                "email": "rachel.millward@clicktravel.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.travelperk.com/uk",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-57019",
            "name": "High Court of England and Wales London",
            "identifier": {
                "legalName": "High Court of England and Wales London"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-142424",
        "name": "THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED"
    },
    "contracts": [
        {
            "id": "038905-2025-1-1",
            "awardID": "038905-2025-1-1",
            "status": "active",
            "value": {
                "amount": 100000000000,
                "currency": "GBP"
            },
            "dateSigned": "2020-04-06T00:00:00+01:00",
            "period": {
                "durationInDays": 2160
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "63516000",
                        "description": "Travel management services"
                    },
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "55100000",
                            "description": "Hotel services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "63515000",
                            "description": "Travel services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79997000",
                            "description": "Business travel services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "98341000",
                            "description": "Accommodation services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "NEPO intends to modify the NEPO507 - Travel Management System Framework Agreement (Reference: 2020\\S 072-173529) to explicitly address emergency and temporary accommodation and related travel services, accessed via the Solution's booking platform.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: The modification recognises the provision of supplemental emergency and temporary accommodation and related travel services for a range of uses and users. Provision of the services has become necessary to support Contracting Authorities in accessing a range of essential services as part of the Solution. The modification is justified on the basis of regulation 72(1)(b)(ii) of the Public Contracts Regulations 2015. Contracting Authorities accessing the Framework Agreement would face disproportionate time and cost in sourcing supply through an alternative contractor for what would be substantially the same service. The provision of travel and accommodation management services would not change, requiring Contracting Authorities to duplicate the scope and delivery model of the existing Framework for no material benefit. A change of contractor would cause significant inconvenience for Contracting Authorities, requiring potential migration from existing systems, duplication of existing processes and administration. These changes would incur an initial expense of time and resources, as well as ongoing costs in the management and administration of identical or equivalent systems. NEPO is satisfied that the modification supports Contracting Authorities in mitigating unnecessary cost and inconvenience, retaining the existing service provision while providing clarity and assurance."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:173529-2020:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}