Tender

The provision of Software development, Data analytics and Reporting services.

COTTSWAY HOUSING ASSOCIATION LIMITED

This public procurement record has 2 releases in its history.

Tender

05 Nov 2025 at 11:46

UK4 - Tender Notice
Planning

14 Jul 2025 at 06:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cottsway Housing Association Limited has initiated an open tender process for the provision of software development, data analytics, and reporting services, with a focus on a managed arrangement that serves as an extension to their internal IT and Projects team. As a public authority within the sub-central government, Cottsway is inviting proposals from qualified organisations capable of delivering planned development activities and reactive support in line with service level agreements (SLAs). The contract is valued at £150,000, exclusive of VAT, with an initial term of 24 months beginning on 1st February 2026, and an option to extend for an additional 12 months. The tender process is in the active stage with submissions due by 1st December 2025 and operates under an 'open' procurement method, targeting a range of UK regions including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK.

This tender represents a significant opportunity for businesses specialising in IT services, particularly those with capabilities in software development, business process integrations, and data-driven insights. It is particularly suited for small and medium-sized enterprises (SMEs) that can propose competitive pricing and sustainable business practices. The chosen organisation will benefit from ongoing, collaborative work with Cottsway, enabling growth through enhanced service delivery and expanded network opportunities within the government sector. Technical proficiency, responsiveness, and an ability to meet both essential and desirable requirements will be crucial for contenders looking to capitalise on this opportunity.

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Notice Information

Notice Title

The provision of Software development, Data analytics and Reporting services.

Notice Description

We are seeking to appoint a suitably qualified and experienced organisation to provide software development, data analytics, and reporting services. This contract will provide us with ongoing access to technical resource and expertise to deliver systems development, automation, and data reporting as required. The successful organisation will act as an extension of our internal IT and Projects team, providing a responsive and flexible service. We expect to be able to raise requests, discuss requirements directly with an account or project manager or technical resource, and have access to a pool of skilled technical professionals to deliver the necessary work in a timely manner. This tender is being issued to procure an organisation to provide these services under a managed arrangement. The contract will include both planned development activity and reactive support aligned to defined Service Level Agreements (SLAs). The successful organisation will be able to provide all essential requirements and as many of the desirable requirements as possible. The initial term of this contract will be 24 months with an option to extend a further 12 months subject to review and agreement by both parties.

Lot Information

Lot 1

Renewal: Option to extend by an additional 12 months if provision of the contract continues to be successful

Planning Information

We are looking for a light-touch response at this stage. Please provide a short overview based on the points above, outlining how you typically deliver these services and the structure you would propose for a two-year arrangement. At this stage, there will be no requirement to interview, we are just looking for a brief proposal based on the requirements set out above. There is no need to submit full proposals or detailed SLAs at this stage. Contact and Submission Responses and clarifications should be submitted via https://in-tendhost.co.uk/cottsway/aspx/ProjectManage/138.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055e17
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071204-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20253 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
31 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Feb 2026 - 31 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COTTSWAY HOUSING ASSOCIATION LIMITED
Contact Name
Matt Batchelor
Contact Email
cottswayprocurement@cottsway.co.uk
Contact Phone
Not specified

Buyer Location

Locality
WITNEY
Postcode
OX28 4YG
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
West Oxfordshire
Electoral Ward
Witney South
Westminster Constituency
Witney

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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