Award

Servicing and Maintenance of Building Management Systems

THE UNIVERSITY OF CHICHESTER

This public procurement record has 5 releases in its history.

Award

01 Oct 2025 at 14:18

Award

15 Sep 2025 at 14:28

TenderUpdate

24 Jul 2025 at 14:28

TenderUpdate

21 Jul 2025 at 14:41

Tender

14 Jul 2025 at 09:44

Summary of the contracting process

The University of Chichester, a public authority in the UK, initiated a tender for the "Servicing and Maintenance of Building Management Systems" across its campuses in West Sussex. This open competition, under the "Below threshold - open competition" procurement method, falls under the services category with a focus on the repair and maintenance of electrical and mechanical building installations. The procurement process has reached the award and contract stage as of 1st October 2025, with Saunders Specialised Services Limited being the successful supplier. The contract, valued at £48,078 and starting on 1st October 2025, will run until 30th September 2028, with an option for a 24-month extension.

Businesses specialising in electrical and mechanical maintenance services, particularly SMEs like Saunders Specialised Services Limited, can find significant growth opportunities with such contracts. The consistent need for maintenance services means that companies with a strong track record and capability to manage building systems efficiently could benefit greatly. This contract showcases the potential for service providers to establish a lasting partnership with educational institutions, expanding their portfolio and enhancing their market credibility. The detailed requirements and scheduled service commitments outlined provide clarity and allow suppliers to demonstrate their expertise effectively.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Servicing and Maintenance of Building Management Systems

Notice Description

The University of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Building Management Systems. The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other Managed' properties. It should be noted that the University operates a non-smoking policy. Current Service Operations The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Building Management Systems before the start of the contract year, to be agreed with the University Access Arrangements Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations. Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit. A full specification of works is available and marked Appendix 2. A schedule list of current systems is available and marked Appendix 3. Maintenance documents for automatic control valves and actuators are provided in Appendix 6. Maintenance documents for optimisers and compensators are provided in Appendix 7. These documents should be read and understood.

Lot Information

Lot 1

Renewal: An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055e39
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061417-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£40,500 Under £100K
Lots Value
£40,500 Under £100K
Awards Value
£48,078 Under £100K
Contracts Value
£48,078 Under £100K

Notice Dates

Publication Date
1 Oct 20254 months ago
Submission Deadline
14 Aug 2025Expired
Future Notice Date
Not specified
Award Date
14 Sep 20255 months ago
Contract Period
30 Sep 2025 - 30 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF CHICHESTER
Contact Name
Not specified
Contact Email
tenders@chi.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
CHICHESTER
Postcode
PO19 6PE
Post Town
Portsmouth
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ27 West Sussex (South West)

Local Authority
Chichester
Electoral Ward
Chichester North
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

SAUNDERS SPECIALISED SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055e39-2025-10-01T15:18:44+01:00",
    "date": "2025-10-01T15:18:44+01:00",
    "ocid": "ocds-h6vhtk-055e39",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-04740553",
            "name": "THE UNIVERSITY OF CHICHESTER",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04740553"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPPG-3697-WRBH"
                }
            ],
            "address": {
                "streetAddress": "Bishop Otter Campus",
                "locality": "Chichester",
                "postalCode": "PO19 6PE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ27"
            },
            "contactPoint": {
                "email": "tenders@chi.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-160889",
            "name": "SAUNDERS SPECIALISED SERVICES LIMITED",
            "address": {
                "streetAddress": "Unit 7 Minster Court, Courtwick Lane, Wick",
                "locality": "Littlehampton",
                "postalCode": "BN17 7RN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ27"
            },
            "contactPoint": {
                "email": "sales@saunders-heating.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        },
        {
            "id": "GB-FTS-162717",
            "name": "SAUNDERS SPECIALISED SERVICES LIMITED",
            "address": {
                "streetAddress": "Unit 7 Minster Court, Courtwick Lane",
                "locality": "Littlehampton",
                "postalCode": "BN17 7RN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ27"
            },
            "contactPoint": {
                "email": "sales@saunders-heating.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-04740553",
        "name": "THE UNIVERSITY OF CHICHESTER"
    },
    "tender": {
        "id": "TND-0001135",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Servicing and Maintenance of Building Management Systems",
        "description": "The University of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Building Management Systems. The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other Managed' properties. It should be noted that the University operates a non-smoking policy. Current Service Operations The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Building Management Systems before the start of the contract year, to be agreed with the University Access Arrangements Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations. Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit. A full specification of works is available and marked Appendix 2. A schedule list of current systems is available and marked Appendix 3. Maintenance documents for automatic control valves and actuators are provided in Appendix 6. Maintenance documents for optimisers and compensators are provided in Appendix 7. These documents should be read and understood.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ27",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ27",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ27",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 40500,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "The tender document and any supporting documents should be submitted to tenders@chi.ac.uk. Full details are available at https://help.chi.ac.uk/tenders",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-08-14T10:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-08-07T16:00:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 40500,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Coherence and clarity to the University's requirement",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Organisational experience and capability",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Health & Safety",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Compliance with the Social Value Model",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Costs",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-10-01T00:00:00+01:00",
                    "endDate": "2028-09-30T23:59:59+01:00",
                    "maxExtentDate": "2030-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "technicalSpecifications",
                "description": "The tender document and any supporting documents should be submitted to tenders@chi.ac.uk. Full details are available at https://help.chi.ac.uk/tenders",
                "url": "https://help.chi.ac.uk/tenders"
            },
            {
                "id": "A-3008",
                "documentType": "biddingDocuments",
                "description": "Main Tender Document including Appendix 1 and 2",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3008",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-3009",
                "documentType": "biddingDocuments",
                "description": "Appendix 3 - Schedule of BMS Systems",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3009",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "A-3010",
                "documentType": "biddingDocuments",
                "description": "Appendix 4 - Proposed Contract",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3010",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-3011",
                "documentType": "biddingDocuments",
                "description": "Appendix 5 - Schedule and SLAs",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3011",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-3012",
                "documentType": "biddingDocuments",
                "description": "Appendix 6 - Maintenance documents of Automatic Control Valves and Actuators",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3012",
                "format": "application/pdf"
            },
            {
                "id": "A-3013",
                "documentType": "biddingDocuments",
                "description": "Appendix 7 - Maintenance documents of Optimisers Compensators",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3013",
                "format": "application/pdf"
            },
            {
                "id": "039509-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039509-2025",
                "datePublished": "2025-07-14T10:44:25+01:00",
                "format": "text/html"
            },
            {
                "id": "A-3273",
                "documentType": "biddingDocuments",
                "description": "Main tender document including Appendix 1 and 2",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3273",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "041727-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041727-2025",
                "datePublished": "2025-07-21T15:41:21+01:00",
                "format": "text/html"
            },
            {
                "id": "042861-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042861-2025",
                "datePublished": "2025-07-24T15:28:39+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "041727-2025",
                "description": "Amended question in main tender document to relate to this specific project."
            },
            {
                "id": "042861-2025",
                "description": "Corrected submission date"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2025-09-15T00:00:00+01:00",
            "value": {
                "amountGross": 48078,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-FTS-160889",
                    "name": "SAUNDERS SPECIALISED SERVICES LIMITED"
                },
                {
                    "id": "GB-FTS-162717",
                    "name": "SAUNDERS SPECIALISED SERVICES LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50710000",
                            "description": "Repair and maintenance services of electrical and mechanical building installations"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ27",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKJ27",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-10-01T00:00:00+01:00",
                "endDate": "2028-09-30T23:59:59+01:00",
                "maxExtentDate": "2030-09-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "056635-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/056635-2025",
                    "datePublished": "2025-09-15T15:28:29+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-10-01T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-10-01T00:00:00+01:00",
                "endDate": "2028-09-30T23:59:59+01:00",
                "maxExtentDate": "2030-09-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties."
            },
            "value": {
                "amountGross": 48078,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-10-01T00:00:00+01:00",
            "documents": [
                {
                    "id": "061417-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/061417-2025",
                    "datePublished": "2025-10-01T15:18:44+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}