Notice Information
Notice Title
Housing with Care Data System
Notice Description
Database system to securely record residents' care information and allow sharing of up-to-date information with authorised staff and organisations. * Hold care plan information and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed. * Hold risk assessments and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed. * Allow generation of daily care cards - a schedule of appointments to be followed by each member of care staff and filled in as appointments are completed. Care cards to be accessed on secure mobile devices. * Hold electronic MAR charts, with details of medicines held, to be filled in as appointments are completed. MAR charts to be accessed on secure mobile devices. * Have a method of staff being able to log their arrival at a resident's flat and departure to show attendance times. * Interface with pharmacy to allow medicines received to be entered at start of 4-weekly medicine cycle, and medications to be ordered at the end of the cycle. * Hold power of attorney documents, where held, linked to the care plan. * Hold consent in line with GDPR requirements - replacing authorisation documents linked to care plan. * Hold restriction record /best interests where recorded. * Hold staff availability and allow for the creation of rotas, taking into consideration resident preferences. Allow rotas to be amended reactively. * Allow agreed resident information to be displayed on a secure portal to be viewed by families. * Allow residents to access their own records on the secure portal * Allow for creation of reports. * Allow for easy export of data set in accordance with a subject access request. * Allow for automatic import of tenant data when added on Aareon QL Housing system. Receive care requirements from Cambridgeshire County Council, either as an initial request or as an amendment in agreed format.
Lot Information
Lot 1
Renewal: There is the potential for a contract extension of up to 8 years (96 months), depending on both the success in achieving the required outcomes and availability of further funding.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-056030
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003726-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK12 - Procurement Termination Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £200,000 £100K-£500K
- Lots Value
- £200,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 Jan 20261 months ago
- Submission Deadline
- 8 Dec 2025Expired
- Future Notice Date
- 15 Sep 2025Expired
- Award Date
- Not specified
- Contract Period
- 2 Feb 2026 - 1 Feb 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Cancelled
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE CAMBRIDGE HOUSING SOCIETY LTD
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- tenders@chsgroup.org.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- HISTON
- Postcode
- CB24 9ZR
- Post Town
- Cambridge
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH4 Cambridgeshire and Peterborough
- Small Region (ITL 3)
- TLH42 Cambridgeshire CC
- Delivery Location
- Not specified
-
- Local Authority
- South Cambridgeshire
- Electoral Ward
- Histon & Impington
- Westminster Constituency
- St Neots and Mid Cambridgeshire
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/003726-2026
16th January 2026 - Procurement termination notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/078587-2025
1st December 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/078422-2025
1st December 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/077201-2025
26th November 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/077182-2025
26th November 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/076635-2025
24th November 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/051772-2025
28th August 2025 - Planned procurement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/040470-2025
16th July 2025 - Planned procurement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/040469-2025
16th July 2025 - Planned procurement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-8541
Please find a list of answers we have provided to questions of potential bidders. -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-8621
Updated questions and answers for potential bidders.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"currency": "GBP"
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"submissionMethodDetails": "CHS's Primary Contact must receive tender responses at the address detailed by key date 08/12/2025. Tenderers must complete the following documents and include these in their submission to CHS's primary contact: Procurement Specific Questionnaire (PSQ) Non-Collusion Declaration Form Form of Tender Other documentation These to be submitted to: Tenders@chsgroup.org.uk",
"enquiryPeriod": {
"endDate": "2025-12-01T12:00:00Z"
}
},
"language": "en",
"awards": [
{
"id": "1",
"status": "cancelled",
"statusDetails": "Following careful consideration, we concluded that none of the bids fully meet our requirements, particularly in relation to the availability of a clear and sufficient integration solution relating to the medication area.",
"finalStatusDate": "2026-01-15T00:00:00Z",
"relatedLots": [
"1"
]
}
]
}