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Gym Service Provision

The National Archives

This public procurement record has 2 releases in its history.

ContractAmendment

17 Jul 2026 at 14:45

UK10 - Contract Change Notice
Award

23 Jul 2025 at 15:14

UK7 - Contract Details Notice
Summary of the contracting process

The National Archives procured on-site gym and fitness services for its operation in Kew, Richmond. The requirement covers a health and fitness adviser and instructor, supporting staff exercise, wellbeing and use of sports facilities. It falls within health services and sports facilities operation. The work is associated with delivery across England, with the buyer based at The National Archives in Richmond. This is a service requirement rather than the supply of equipment or construction works. Businesses most relevant to this procurement are organisations providing on-site fitness advice and instruction, workplace wellbeing support, gym management or related sports facility services. The requirement is focused on practical, on-site delivery rather than general consultancy or off-site training.

The procurement is complete and has been awarded through a direct award below the applicable threshold, without competition. Civil Service Sports Council Ltd (CSSC) was selected as the supplier for the single requirement. The contract was signed on 1 July 2025 and runs from 1 July 2026 to 30 June 2027. Its value is £46,690 excluding VAT, or £56,028 including VAT. The contract is active. The recorded procurement outcome relates to health and fitness advice and instruction, together with sports facilities operation. The procurement used one lot, which is complete. The published outcome does not set out separate quality, price or other evaluation weightings, so the award should be understood as a below-threshold award made without a competitive tender process.

This procurement demonstrates demand from a central government archive organisation for an on-site gym and workplace fitness service delivered by a specialist provider. A credible competitor for a future requirement would need qualified health and fitness advisers and instructors, the ability to provide regular on-site support, and practical experience of operating or supporting sports and gym facilities. Providers should be able to combine individual fitness guidance with reliable day-to-day service delivery for an organisational workforce. The selected supplier was an SME, showing that the requirement can be delivered by a smaller specialist business rather than only by a large national contractor. Relevant capability is therefore likely to lie in workplace fitness, public-sector wellbeing, gym instruction and sports facility operations.

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Notice Information

Notice Title

Gym Service Provision

Notice Description

On site health & fitness advisor & instructor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0564bf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067888-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

92 - Recreational, cultural and sporting services

CPV Codes

85140000 - Miscellaneous health services

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£46,690 Under £100K

Notice Dates

Publication Date
17 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Jul 20251 years ago
Contract Period
1 Jul 2026 - 30 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The National Archives
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

Civil Service Sports Council Ltd (CSSC)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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