Planning

Facilities Management Software- PPN

NATIONAL MUSEUM OF THE ROYAL NAVY

This public procurement record has 2 releases in its history.

PlanningUpdate

24 Jul 2025 at 11:53

UK3 - Planned Procurement Notice
Planning

24 Jul 2025 at 11:51

UK3 - Planned Procurement Notice
Summary of the contracting process

The National Museum of the Royal Navy is planning to procure facilities management software and support services, as detailed in the recently published Planned Procurement Notice. This procurement process is in the planning update stage and targets an open competition method, anticipated to engage small and medium-sized enterprises. The initiative, with a gross contract value of £180,000, focuses on programming services for application software to enhance the management of physical assets across NMRN sites. Key activities such as software demonstrations are scheduled for the afternoons of 4th, 11th, and 18th September 2025, with the tender period ending on 9th February 2026. This opportunity, under the legal mandate UKPGA 2023/54, facilitates potential suppliers to contribute towards the efficient, safe, and cost-effective operation of museum facilities located in Portsmouth and across the UK.

This tender provides a significant opportunity for businesses specialising in application software for facilities management. Companies offering innovative solutions to streamline and optimise asset management processes, enhance compliance monitoring, and support strategic sustainability goals are likely to be well-suited to compete. Organisations capable of delivering robust software solutions that extend asset lifecycles and improve operational visibility could benefit greatly. Given the open competition format, SMEs are actively encouraged to participate, presenting a pathway for smaller organisations to gain prominence and broaden their portfolio within the public sector, particularly by aligning their offerings with the National Museum of the Royal Navy's strategic objectives.

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Notice Information

Notice Title

Facilities Management Software- PPN

Notice Description

The purpose of this Planned Procurement Notice (PPN) is to inform potential suppliers of an upcoming opportunity to provide facilities management software and support services to the National Museum of the Royal Navy. The aim of using facilities management software is to streamline and standardise across the NMRN sites the management of physical assets, buildings and services to ensure they operate efficiently, safely, and cost-effectively. By automating key tasks such as maintenance scheduling, asset tracking and compliance monitoring, the software should enhance operational visibility and support informed decision-making. Ultimately, we want the software to reduce downtime, extend asset lifecycles, improve stakeholder satisfaction, and align facility operations with broader strategic and sustainability goals. The NMRN are keen to undertake demonstrations of facilities management software during this period to inform out future tender documentation. These are proposed to take place in the afternoon of Thursday 4th, 11th and 18th September 2025. The contract value at present is indicative, and will be informed further by the PPN. No supporting documents are available other than those on this advert at the time of issuing this PPN however clarifications or booking for demonstrations should be referred to tenders@nmrn.org.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056563
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042747-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212000 - Programming services of application software

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20257 months ago
Submission Deadline
9 Feb 2026Expired
Future Notice Date
5 Jan 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 1 Apr 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL MUSEUM OF THE ROYAL NAVY
Contact Name
Dave Hartley
Contact Email
procurement@nmrn.org.uk
Contact Phone
+442392891370

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 3NH
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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