NEPO507 - Travel Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-056581-2026-02-06T12:26:10Z",
    "date": "2026-02-06T12:26:10Z",
    "ocid": "ocds-h6vhtk-056581",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-05014821",
            "name": "The Association of North East Councils Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05014821"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PYVX-2132-JNMM"
                }
            ],
            "address": {
                "streetAddress": "Abbot's Hill",
                "locality": "Gateshead",
                "postalCode": "NE8 3DF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "professional.services@nepo.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nepo.org",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-05014821",
        "name": "The Association of North East Councils Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "NEPO intend to publish a preliminary market engagement questionnaire via Open e-Tendering system (www.open-uk.org). The questionnaire responses will help NEPO design the framework by providing the level of market interest and provide insight from suppliers on the shaping of the future provision. The questionnaire will be made accessible via the Open e-Tendering system on 24th July 2025 with a submission deadline of 12:00 on 7th August 2025. Suppliers wishing to access and complete the questionnaire must first register on the e-Tendering system using the following link https://www.open-uk.org For guidance on how to create an account or submit your questionnaire response through Open, please visit https://www.open-hub.org/training to access the available Training Guides. If you need technical assistance from the Open Support team, this can be requested via open.support@nepo.org. PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30. NEPO intend to hold meetings with interested suppliers via Microsoft Teams on 18th - 20th August 2025. A presentation will be given by NEPO and there will be an opportunity to ask questions in the session. Time slots will be provided to those whom express an interest in attending a session by contacting professional.services@nepo.org. Attendance at the Microsoft Teams meeting is optional and does not provide suppliers with an advantage in any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement. Please note the above information may be subject to change and is indicative only.",
                "dueDate": "2025-08-07T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "042803-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042803-2025",
                "datePublished": "2025-07-24T14:21:24+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "NEPO507",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "NEPO507 - Travel Management Services",
        "description": "The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a sole -supplier, single-lot Framework for Travel Management Services for use by Contracting Authorities throughout the United Kingdom. NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, candidates should register on the Open eTender system at: https://open-uk.org/ Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. Guidance for how to create an account, search for opportunities and respond is included within the Supplier's hub. If you require further support please email open.support@nepo.org PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55110000",
                        "description": "Hotel accommodation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55120000",
                        "description": "Hotel meeting and conference services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55130000",
                        "description": "Other hotel services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63515000",
                        "description": "Travel services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63516000",
                        "description": "Travel management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79997000",
                        "description": "Business travel services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85323000",
                        "description": "Community health services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2400000000,
            "amount": 2000000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "method": "withoutReopeningCompetition",
                "periodRationale": "In accordance with Section 47(2) of the Procurement Act, NEPO considers that the nature of the services to be delivered under this Framework may require a longer duration than 48 months. The introduction of Emergency Accommodation services, in response to escalating pressures on Councils statutory obligations and duty of care for vulnerable individuals, requires greater collaboration and strategic partnership to develop an effective, value focused provision with the appointed supplier.",
                "type": "open",
                "buyerCategories": "The Framework will be open and accessible to all NEPO Member Authorities and Associate Members. A full list of NEPO Member Authorities can be found - https://www.nepo.org/about A full list of Associate Members can be found - https://www.nepo.org/associate-membership NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities. A list of permissible users available at: http://www.nepo.org/associate-membership/permissible-users.",
                "description": "The successful supplier will enter into a framework agreement (NEPO507 - Travel Management Services) with NEPO. The Framework will be accessible to NEPO Member Authorities and Associate Members through call-off contracts entered into in accordance with the framework agreement. NEPO will establish the overarching contractual terms and conditions governing use of the Framework. Pricing will be determined through the tender process and evaluated in accordance with the published award criteria and associated weightings set out in the Invitation to Tender. The pricing schedule is structured by service category and booking channel, with separate pricing for online and offline transactions to reflect differing service requirements. Pricing submitted by the successful supplier will be fixed for the duration of the framework term. Tendered rates will apply nationally to all Framework users, ensuring consistency, transparency, and cost certainty across Contracting Authorities. The Framework is a sole - supplier arrangement and will be accessed exclusively via Direct Award. Call-off contracts may be awarded at any point during the Framework term, with Contracting Authorities accessing the services on the pre-agreed terms, conditions, and pricing established through the Tender process."
            }
        },
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00",
                    "maxExtentDate": "2032-07-31T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 2400000000,
                    "amount": 2000000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 64,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "ESG",
                            "numbers": [
                                {
                                    "number": 6,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month extensions are available. Extensions will subject to an options appraisal and review 12 months prior to the end date of the Framework, inclusive of any extensions taken. NEPO reserves the right to take up or disregard any available extension at its discretion."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "participationFees": [
            {
                "id": "ocds-h6vhtk-056581",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.01,
                    "monetaryValue": "award"
                },
                "description": "NEPO operates a contract rebate arrangement whereby Suppliers are asked to repay NEPO a set percentage of each invoice in respect of orders placed by NEPO or any Contracting Authority accessing the Framework. The maximum rebate taken by NEPO against the value of awarded contracts will not exceed 1.0%."
            }
        ],
        "submissionMethodDetails": "NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the Open eTendering system at https://open-uk.org/ Tenders must be submitted via the link above. Submissions via email or post will not be accepted. Guidance for how to create an account, search for opportunities and respond is included within the Suppliers Hub. If you require further support please email open.support@nepo.org",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-13T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-09T23:59:59+01:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "NEPO considered the use of lots as part of its options appraisal but concluded that this was not appropriate. Travel Management Services require an integrated, end-to-end solution, including booking, account management, reporting and traveller support. Disaggregation of services would increase contractual and operational complexity, dilute accountability and introduce service and continuity risks. A single-lot framework enables efficient contract management, consistent service delivery and value for money."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "010910-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010910-2026",
                "datePublished": "2026-02-06T12:26:10Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-05-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}