Planning

Re-tender of Electronic Patient Record (EPR) system for Cardiff and Vale UHB Mental Health and Community Services

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Planning

24 Jul 2025 at 15:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, acting as the buying organisation hosted by Velindre University NHS Trust, is currently in the planning stage for the re-tendering of an Electronic Patient Record (EPR) system intended for Cardiff and Vale University Health Board's Mental Health and Community Services. This procurement falls under the software package and information systems industry category, with a project value of up to £45.6 million. The completed EPR system must incorporate mobile access and interoperability to enhance service delivery across the region. Key dates for interested parties include a scheduled market engagement on 30th August 2025 and a future notice date set for 1st October 2025. The procurement process is expected to progress to the next phase by November 2025, covering a contract period from 1st November 2025 to 31st March 2032, primarily delivered within the UKL geographic region.

This tender presents a significant opportunity for businesses specialising in information systems and software packages to enter a collaboration with a major public authority. Businesses capable of offering cutting-edge digital solutions that integrate mobile access and system interoperability will find this procurement particularly fitting. Engaging with this project could significantly enhance a company's portfolio and establish ongoing partnerships with the NHS in the UK, providing a substantial growth prospect for technology providers looking to cement their reputation in the public health sector.

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Notice Information

Notice Title

Re-tender of Electronic Patient Record (EPR) system for Cardiff and Vale UHB Mental Health and Community Services

Notice Description

The Cardiff and Vale UHB Mental Health and Community Information System (MHCS) Programme is responsible for digitally enabling around 190 clinical services mainly within the areas of Mental Health, Community and Therapies through the PARIS (Civica) EPR, sustaining operational processes and clinical information across about 40% of the CAV Health Board. The current contract for PARIS runs until 31st March 2028 and in view of securing digital enablement for its services beyond this date the MHCS Programme is developing a Business Case to seek funding for re-procurement of an EPR to meet current business needs. Whilst funding has not yet been secured, the MHCS Programme is developing requirements to go out to market for a single EPR for both Mental Health and Community services with the key capabilities of mobile access and interoperability.

Planning Information

The Cardiff and Vale UHB Mental Health and Community Information System (MHCS) Programme is responsible for digitally enabling over 170 clinical services mainly within the areas of Mental Health, Community and Therapies through the PARIS (Civica) EPR, sustaining operational processes and clinical information across about 30% of the CAV Health Board. The current contract for PARIS runs until 31st March 2028 and in view of securing digital enablement for its services beyond this date the MHCS Programme is developing a Business Case to seek funding for re-procurement of an EPR to meet current business needs. Whilst funding has not yet been secured, the MHCS Programme is developing requirements to go out to market for a single EPR for both Mental Health and Community services with the key capabilities of mobile access and interoperability.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0565be
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042908-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£38,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Nov 2025 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Nia Price
Contact Email
nia.price@wales.nhs.uk
Contact Phone
+442921508272

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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