Award

Provision of Technical Hardware and Support Services for Robotic Scanning Workstations

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

05 Sep 2025 at 10:14

Award

25 Jul 2025 at 14:12

Summary of the contracting process

Historic Environment Scotland (HES), a national agency based in Edinburgh, has concluded a public procurement process for the provision of technical hardware and support services for robotic scanning workstations, with a focus on repair and maintenance services. The contract, officially awarded on 6th August 2025, spans a duration of 60 months and carries a total value of £389,000. This procurement falls under the category of services and is specified for the National Collection of Aerial Photography (NCAP) within the UKM75 region. The procedure followed was a limited procurement method, without prior publication of a call for competition, due to the absence of viable competition for technical reasons, as detailed in the award notice from 5th September 2025. The main supplier selected is CBM-Logix Ltd, an SME located in Doncaster.

This tender represents significant business growth opportunities, primarily for companies specialising in maintaining and supporting sophisticated robotic and digital scanning technologies. Businesses with expertise in delivering comprehensive maintenance services, including on-site preventative care, software updates, and customer support, stand a competitive chance in such procurements. Given the absence of conventional competition, it provides a niche market where companies with specialised technical capabilities and a track record of working with complex digital systems could thrive, fostering substantial growth and presence in the public sector of digital scanning services for heritage and conservation projects.

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Notice Title

Provision of Technical Hardware and Support Services for Robotic Scanning Workstations

Notice Description

This Notice relates to the award of contract for the provision of technical hardware and support services for robotic scanning workstations. The contract duration is to be for 60 months.

Lot Information

Lot 1

Historic Environment Scotland (HES) has awarded this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for robotically operated digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Annual on-site preventative maintenance - All software updates - All replacement parts - Customer support

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Procurement Information

HES has awarded to the Supplier on the basis that competition is absent for technical reasons. The robotic systems were developed by the Supplier for HES on the basis no solution is otherwise available in the marketplace. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, and specialist expertise, can only be provided by the Supplier.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056676
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054206-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£389,000 £100K-£500K

Notice Dates

Publication Date
5 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Not specified
Contact Email
procurement@hes.scot
Contact Phone
+44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

CBM-LOGIX

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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