Planning

Estates CAFM Reimplementation

UNIVERSITY OF EXETER

This public procurement record has 1 release in its history.

Planning

28 Jul 2025 at 10:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Exeter is conducting a procurement process titled "Estates CAFM Reimplementation" to replace its existing Computer-Aided Facilities Management system. The project falls under the industry category of software package and information systems, with a primary focus on goods. The procurement process is currently at the planning stage, with key milestones including a scheduled engagement on 8th August 2025. The tender process aims to ascertain supplier capability and integration strength for a new CAFM/IWMS solution, valuable for the university's digital estate platforms. The procurement is large-scale, with a planned value of £750,000 and seeks suitable engagement with SMEs, emphasising user-centric, practical scenarios in the UK.

This tender offers substantial opportunities for businesses specialising in facilities management and software solutions to expand their reach and showcase technological advantages. Providers of integrated workplace management systems with robust features such as enhanced user workflows and seamless platform integration are particularly well-positioned to benefit from this contract. Engaging in this initial market phase allows businesses to form a strategic relationship with a prominent educational institution while contributing innovative solutions that align with the university's long-term operational goals. Prospective suppliers are encouraged to prepare for future notice deadlines, with the latest set for 31st October 2025.

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Notice Information

Notice Title

Estates CAFM Reimplementation

Notice Description

The University of Exeter is undertaking a project to review and replace its current Computer-Aided Facilities Management (CAFM) system. The replacement platform must support a wide range of estate and facilities management functions and integrate seamlessly with our existing digital estate platforms. The aim of this early market engagement is to assess supplier capability, approach to integration, and user experience through realistic, user-centric workflows. We seek to engage with CAFM/IWMS solution providers to explore how their platforms can meet our strategic, operational, and integration requirements--not through standard module demonstrations, but via persona-driven, real-world scenarios.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96470&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0566d7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043370-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EXETER
Contact Name
Emily Wadge
Contact Email
e.wadge@exeter.ac.uk
Contact Phone
+44 139211111

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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