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SOL - HAF Programme - Christmas Hampers (2025)

Solihull Metropolitan Borough Council

This public procurement record has 4 releases in its history.

TenderCancellation

08 Sep 2026 at 15:50

UK12 - Procurement Termination Notice
TenderUpdate

30 Jul 2025 at 14:42

UK4 - Tender Notice
TenderUpdate

28 Jul 2025 at 11:46

UK4 - Tender Notice
Tender

28 Jul 2025 at 11:40

UK4 - Tender Notice
Summary of the contracting process

Solihull Metropolitan Borough Council sought a service to supply and deliver Christmas food and activity hampers for children and young people eligible for the Winter 2025 Holiday Activities and Food (HAF) provision. Each hamper was to contain ingredients for healthy meals and enriching activities, providing at least two days of support for a small family. The requirement combined food supply with community and personal support services. It was intended to support families through the Christmas holiday period, with practical food provision alongside activities for children and young people. Participation was reserved for suitable small and medium-sized businesses and voluntary, community and social enterprises based in Warwickshire.

The procurement reached tender through a below-threshold open competition, with electronic submission allowed. The enquiry deadline was 11 August 2025 at 23:59, and the tender submission deadline was 25 August 2025 at 12:00. The single-lot contract was planned to run from 1 October 2025 to 30 January 2026, for three months from commencement. Its maximum value was £50,000 excluding VAT, or £60,000 including VAT. Offers were to be evaluated on quality at 75%, price at 20% and social value at 5%. The procurement was subsequently cancelled: the requirement was being delivered through an alternative route.

This requirement suited suppliers able to source, assemble and distribute family food hampers while providing suitable activity materials for children and young people. Strong candidates would have needed reliable food procurement and packing arrangements, the operational capacity to prepare consistent small-family hampers, and dependable delivery capability during a defined Christmas holiday programme. Experience supporting families, children or community programmes would have been relevant, as would the ability to demonstrate meaningful social value. The opportunity was specifically suited to small and medium-sized businesses and voluntary, community and social enterprises located in Warwickshire, particularly organisations combining practical logistics with community-focused delivery.

How relevant is this notice?

Notice Information

Notice Title

SOL - HAF Programme - Christmas Hampers (2025)

Notice Description

The aim of the service is to supply and deliver food and activity hampers for children and young people who are eligible for the Winter 2025 HAF holiday provision. The hampers should include ingredients for healthy meals and enriching activities which will cover at least 2 days of support for a small family. The term of the Contract will be for the period of 3 months from the date of commencement of the contract. The value of this contract is a maximum of PS50,000

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0566e2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085047-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

98 - Other community, social and personal services

CPV Codes

15000000 - Food, beverages, tobacco and related products

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 months ago
Submission Deadline
25 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2025 - 30 Jan 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Solihull Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOLIHULL
Postcode
B91 3QB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
Not specified
Local Authority
Solihull
Electoral Ward
St Alphege
Westminster Constituency
Solihull West and Shirley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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