Planning

PR 2024 146 Provision of HR Onboarding Software

CROWN PROSECUTION SERVICE

This public procurement record has 1 release in its history.

Planning

30 Jul 2025 at 10:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Crown Prosecution Service (CPS), a central government public authority located in London, is currently in the planning stage for the procurement of HR onboarding software. The tender, titled "PR 2024 146 Provision of HR Onboarding Software," is listed under the IT services category, focusing on consulting, software development, and Internet support. An online engagement event is scheduled for 8th August 2025, where CPS will provide background information and discuss requirements. Interested parties are encouraged to register for this event, which is part of market engagement, though participating does not confer any advantage in subsequent procurement phases. The procurement method involves early market engagement with key milestones, and communication is planned to continue through early 2026 ahead of the planned contract period starting on 23rd September 2026.

This procurement opportunity offers significant growth potential for businesses specialising in IT services, database software, and HR solutions. With a gross contract value of £604,800 and a focus on innovative software delivery, the tender promises long-term collaboration, extending potentially into 2029. Small and medium-sized enterprises (SMEs), especially those adept at agile delivery methodologies and software customisation, will find this business opportunity well-suited to their capabilities. The integration with systems such as Oracle Cloud highlights a demand for firms experienced in software integration and IT consultancy, facilitating streamlined onboarding processes for future CPS employees.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

PR 2024 146 Provision of HR Onboarding Software

Notice Description

Crown Prosecution Service (CPS) is inviting suppliers to participate in a market engagement activity for comprehensive HR onboarding software. High level requirements are: Core Services Light touch communication channels between applicants, future direct reporting line manager(s) and extended team(s) plus CPS HQ Human Resources/Recruitment representatives. 1.1 Secure access to relevant corporate content and documentation. 1.2 The ability to provide content in a variety of types e.g flat content, video, quiz. 1.3 The ability for the applicant and recruiter to track progress of tasks. 1.4 Provide digital signature functionality to accept the offer of employment. 1.5 Modern User Interface and enhanced personalised user experience. 1.6 The ability to tailor the onboarding experience for each individual/role. 1.7 Prompts and templates for hiring managers. 1.8 Metrics for multiple hire recruitment campaigns. 1.9 Applicant feedback capability for individual content items and recruitment process in general. 1.10 Automation of processes, tasks and notifications. 1.11 Single portal based system. 1.12 Integration of data to centralised systems of record (e.g. Oracle Cloud and System Now). 1.13 Viewable from mobile and regular device. 1.14 Potentially undertake training e.g. security. 1.15 Provide a day 1 calendar/schedule for the employee. 1.16 Ability for internal CPS staff to configure and customise for each recruitment campaign and to embed videos / graphics etc. Additional Requirements 2.1 To provide a customisable onboarding software application that meets CPS functional and user experience requirements. 2.2 Utilising agile delivery methodology the supplier will undertake the full project lifecycle through discovery, beta and into live. 2.3 To be able to undertake the Discovery process to provide a clear recommendation for delivery, including the MVP, the benefit and the vision. 2.4 The supplier will work closely with key stakeholders within HQ Human Resources. This market engagement event is an opportunity for the Authority to engage early with suppliers on emerging requirements for HR Onboarding software and our procurement approach. Our intention is to convene an online engagement event at which the Authority will provide some background to the organisation and our requirements. This will be followed up with a Request for Information Questionnaire which will help to inform the route to market, requirements, and procurement approach. The event will be held via Teams on Friday 8th August at 11:00. The session will be recorded and included with the subsequent procurement ITT pack. Attendance at or engagement with the market engagement activity is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. To register, you will need to: 1. Go to the URL: ADD CPS JAGGAER LINK 2. Select 'Click here to register!' 3. Read and agree to the user agreement. 4. Complete the registration form, providing information including: a. The full legal name of your organisation, b. Your company registration number, c. Your DUNS number-a unique nine-digit number provided to organisations free of charge by Dun & Bradstreet. d. Whether your organisation is a Small -Medium Sized Enterprise (SME) e. User and contact details. 5. Once registered an invite to the event will be shared with the contact provided. This invite will contain a link to the EME event.

Planning Information

Our intention is to convene an online engagement event at which the Authority will provide some background to the organisation and our requirements. This will be followed up with a Request for Information Questionnaire which will help to inform the route to market, requirements, and procurement approach. The event will be held via Teams on Friday 8th August at 11:00. The session will be recorded and included with the subsequent procurement ITT pack. Attendance at or engagement with the market engagement activity is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. To register, you will need to: 1. Go to the URL: ADD CPS JAGGAER LINK 2. Select 'Click here to register!' 3. Read and agree to the user agreement. 4. Complete the registration form, providing information including: a. The full legal name of your organisation, b. Your company registration number, c. Your DUNS number-a unique nine-digit number provided to organisations free of charge by Dun & Bradstreet. d. Whether your organisation is a Small -Medium Sized Enterprise (SME) e. User and contact details. 5. Once registered an invite to the event will be shared with the contact provided. This invite will contain a link to the EME event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0568c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044152-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48600000 - Database and operating software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£504,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20256 months ago
Submission Deadline
Not specified
Future Notice Date
28 Jan 2026Expired
Award Date
Not specified
Contract Period
22 Sep 2026 - 22 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN PROSECUTION SERVICE
Contact Name
Not specified
Contact Email
commercialinbox@cps.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1H 9EA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0568c3-2025-07-30T11:03:26+01:00",
    "date": "2025-07-30T11:03:26+01:00",
    "ocid": "ocds-h6vhtk-0568c3",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYLM-7862-RZBG",
            "name": "Crown Prosecution Service",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYLM-7862-RZBG"
            },
            "address": {
                "streetAddress": "102 Petty France",
                "locality": "London",
                "postalCode": "SW1H 9EA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "CommercialInbox@cps.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cps.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYLM-7862-RZBG",
        "name": "Crown Prosecution Service"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Our intention is to convene an online engagement event at which the Authority will provide some background to the organisation and our requirements. This will be followed up with a Request for Information Questionnaire which will help to inform the route to market, requirements, and procurement approach. The event will be held via Teams on Friday 8th August at 11:00. The session will be recorded and included with the subsequent procurement ITT pack. Attendance at or engagement with the market engagement activity is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. To register, you will need to: 1. Go to the URL: ADD CPS JAGGAER LINK 2. Select 'Click here to register!' 3. Read and agree to the user agreement. 4. Complete the registration form, providing information including: a. The full legal name of your organisation, b. Your company registration number, c. Your DUNS number-a unique nine-digit number provided to organisations free of charge by Dun & Bradstreet. d. Whether your organisation is a Small -Medium Sized Enterprise (SME) e. User and contact details. 5. Once registered an invite to the event will be shared with the contact provided. This invite will contain a link to the EME event.",
                "dueDate": "2025-08-07T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "044152-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044152-2025",
                "datePublished": "2025-07-30T11:03:26+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "PR 2024 146",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PR 2024 146 Provision of HR Onboarding Software",
        "description": "Crown Prosecution Service (CPS) is inviting suppliers to participate in a market engagement activity for comprehensive HR onboarding software. High level requirements are: Core Services Light touch communication channels between applicants, future direct reporting line manager(s) and extended team(s) plus CPS HQ Human Resources/Recruitment representatives. 1.1 Secure access to relevant corporate content and documentation. 1.2 The ability to provide content in a variety of types e.g flat content, video, quiz. 1.3 The ability for the applicant and recruiter to track progress of tasks. 1.4 Provide digital signature functionality to accept the offer of employment. 1.5 Modern User Interface and enhanced personalised user experience. 1.6 The ability to tailor the onboarding experience for each individual/role. 1.7 Prompts and templates for hiring managers. 1.8 Metrics for multiple hire recruitment campaigns. 1.9 Applicant feedback capability for individual content items and recruitment process in general. 1.10 Automation of processes, tasks and notifications. 1.11 Single portal based system. 1.12 Integration of data to centralised systems of record (e.g. Oracle Cloud and System Now). 1.13 Viewable from mobile and regular device. 1.14 Potentially undertake training e.g. security. 1.15 Provide a day 1 calendar/schedule for the employee. 1.16 Ability for internal CPS staff to configure and customise for each recruitment campaign and to embed videos / graphics etc. Additional Requirements 2.1 To provide a customisable onboarding software application that meets CPS functional and user experience requirements. 2.2 Utilising agile delivery methodology the supplier will undertake the full project lifecycle through discovery, beta and into live. 2.3 To be able to undertake the Discovery process to provide a clear recommendation for delivery, including the MVP, the benefit and the vision. 2.4 The supplier will work closely with key stakeholders within HQ Human Resources. This market engagement event is an opportunity for the Authority to engage early with suppliers on emerging requirements for HR Onboarding software and our procurement approach. Our intention is to convene an online engagement event at which the Authority will provide some background to the organisation and our requirements. This will be followed up with a Request for Information Questionnaire which will help to inform the route to market, requirements, and procurement approach. The event will be held via Teams on Friday 8th August at 11:00. The session will be recorded and included with the subsequent procurement ITT pack. Attendance at or engagement with the market engagement activity is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. To register, you will need to: 1. Go to the URL: ADD CPS JAGGAER LINK 2. Select 'Click here to register!' 3. Read and agree to the user agreement. 4. Complete the registration form, providing information including: a. The full legal name of your organisation, b. Your company registration number, c. Your DUNS number-a unique nine-digit number provided to organisations free of charge by Dun & Bradstreet. d. Whether your organisation is a Small -Medium Sized Enterprise (SME) e. User and contact details. 5. Once registered an invite to the event will be shared with the contact provided. This invite will contain a link to the EME event.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48600000",
                        "description": "Database and operating software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 604800,
            "amount": 504000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-23T00:00:00+01:00",
                    "endDate": "2028-09-22T23:59:59+01:00",
                    "maxExtentDate": "2029-09-21T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-28T23:59:59+00:00"
        },
        "status": "planning"
    },
    "language": "en"
}