Tender

002522 British Library Estates Maintenance

BRITISH LIBRARY

This public procurement record has 1 release in its history.

Tender

30 Jul 2025 at 15:05

Summary of the contracting process

The British Library, a central government public authority based in London, has initiated an open competitive procurement process for its Estates Maintenance contract under the tender ID 002522. This process calls for services in the repair and maintenance industry category, specifically covering mechanical, electrical, environmental, and fabric maintenance, across its sites in St Pancras and Boston Spa. The current stage of the procurement is active as a tender with key deadlines including an expression of interest deadline on 25 August 2025 and an award period ending on 19 March 2026. The contract is set to commence on 1 July 2026 for an initial term of five years, with the possibility of a further five-year extension.

The British Library's procurement presents significant business growth opportunities, particularly for companies specialising in repair and maintenance services. Small and medium-sized enterprises are encouraged to participate, with the procurement process allowing for flexibility and negotiation stages designed to refine submissions. The invitation to tender follows preliminary market engagement, giving businesses a fair opportunity to compete based on technical merit and cost. This contract's scale and long-term potential offer lucrative prospects for firms capable of delivering comprehensive maintenance services to prestigious cultural and academic institutions.

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Notice Title

002522 British Library Estates Maintenance

Notice Description

The Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract. The contract covers the delivery of: * Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive) * Environmental services * Fabric maintenance services (both PPM and reactive) * Accommodation services * Associated services A detailed requirement is provided within the Specification at Part C to the Procurement Document Set, downloadable via Delta E-sourcing. The Contract shall cover services across the Library's entire portfolio, currently at St Pancras and Boston Spa. It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years. The contract shall be awarded in its entirety and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model. For further information please download the full document set via Delta E-sourcing. Preliminary market engagement took place prior to the commencement of the Procurement Process with a range of suppliers. The notice can be found here: https://www.find-tender.service.gov.uk/Notice/028930-2024?origin=SearchResults&p=1 For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./33Z26N9FUY To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/33Z26N9FUY

Lot Information

Lot 1

Renewal: The Contract term will be 5 years with an Authority option to extend by a further 5 years to a total maximum term of 10 years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05696f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044425-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50760000 - Repair and maintenance of public conveniences

50800000 - Miscellaneous repair and maintenance services

50850000 - Repair and maintenance services of furniture

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£97,290,607 £10M-£100M
Lots Value
£97,290,607 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20256 months ago
Submission Deadline
14 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
BRITISH LIBRARY
Additional Buyers

NELLER DAVIES

Contact Name
Cara Croker
Contact Email
cara.croker@bl.uk, solutions@nellerdavies.com
Contact Phone
01937 546173

Buyer Location

Locality
LONDON
Postcode
NW1 2DB
Post Town
North West London
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH25 Central Bedfordshire
Delivery Location
TLE Yorkshire and The Humber, TLI London

Local Authority
Central Bedfordshire
Electoral Ward
Westoning, Flitton & Greenfield
Westminster Constituency
Mid Bedfordshire

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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