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RMBC - ZC - Refurbishment of The Civic Centre

Runnymede Borough Council

This public procurement record has 4 releases in its history.

Award

02 Sep 2026 at 13:26

UK7 - Contract Details Notice
AwardUpdate

21 Jan 2026 at 09:43

UK6 - Contract Award Notice
Award

21 Jan 2026 at 09:42

UK6 - Contract Award Notice
Tender

08 Aug 2025 at 13:52

UK4 - Tender Notice
Summary of the contracting process

Runnymede Borough Council appointed a main contractor to refurbish its Civic Centre offices in Addlestone. The works cover renewal of the roof, building management system, heating, ventilation and air conditioning, window mechanisms and fire alarms, together with internal decoration and solar, carbon and energy improvements. The appointed contractor must develop the designs in the performance specifications through the remaining RIBA stages, following roof and mechanical and electrical surveys commissioned by the Council. This is a construction and building refurbishment requirement, including CPV 45453100 for refurbishment work. The work is centred on the Council’s Civic Centre in Addlestone and combines building fabric, mechanical and electrical services, life-safety systems, energy improvements and associated design responsibility.

The procurement is complete and was run as a below-threshold open competition. It had one lot, evaluated on quality at 60% and price at 40%. Seven bids were received and five reached the final stage. The contract was awarded to M&J Group Limited on 21 January 2026. The award value was £2,097,361 excluding VAT and £2,516,833.20 including VAT. The award period was 2 March to 28 September 2026, but the signed active contract runs from 26 August 2026 to 19 May 2027. The contract was signed on 26 August 2026. The tender submission deadline was 12 September 2025 at noon, and the enquiry deadline was 29 August 2025 at noon. Electronic submission was allowed.

This procurement demonstrates demand from Runnymede Borough Council for an integrated refurbishment contractor able to take responsibility for both construction and design development. Credible competitors would need experience delivering occupied or operational civic or office buildings, with capability across roofing, building management systems, HVAC, window mechanisms, fire alarms, internal finishes and renewable or energy-efficiency improvements. The requirement favours a main contractor able to coordinate multiple specialist trades, manage surveys and performance specifications, and progress design through the RIBA stages. Strong quality-led tendering capability is important, as quality carried greater weight than price. Relevant evidence would include comparable refurbishment projects, competent mechanical and electrical delivery, reliable programme management and effective carbon-reduction solutions.

How relevant is this notice?

Notice Information

Notice Title

RMBC - ZC - Refurbishment of The Civic Centre

Notice Description

The Council wishes to appoint one main contractor to undertake the design and subsequent renewal of the following life expired components at their Civic Centre Offices in Addlestone - Roof Renewal, BMS, HVAC, Window Mechanism, Fire Alarm Replacement, Internal decorations, Solar/carbon and energy improvements. The Council have procured a roof and M&E survey and as a result of these surveys, performance specifications have been prepared which are included for pricing within this tender package. The appointed contractor is expected to progress the designs included in the performance specifications through the remaining RIBA Stages.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058432
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083055-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

45210000 - Building construction work

45453100 - Refurbishment work

Notice Value(s)

Tender Value
£1,700,000 £1M-£10M
Lots Value
£1,700,000 £1M-£10M
Awards Value
£2,097,361 £1M-£10M
Contracts Value
£2,097,361 £1M-£10M

Notice Dates

Publication Date
2 Sep 20261 months ago
Submission Deadline
12 Sep 2025Expired
Future Notice Date
Not specified
Award Date
21 Jan 20269 months ago
Contract Period
26 Aug 2026 - 19 May 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Runnymede Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ADDLESTONE
Postcode
KT15 2AH
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Runnymede
Electoral Ward
Addlestone South
Westminster Constituency
Runnymede and Weybridge

Supplier Information

Number of Suppliers
1
Supplier Name

M & J Group

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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