Vending Services for the Education Authority

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05848d-2025-08-08T16:20:11+01:00",
    "date": "2025-08-08T16:20:11+01:00",
    "ocid": "ocds-h6vhtk-05848d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "BT1 2NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "equipment.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "Education Authority"
    },
    "tender": {
        "id": "CAT-25-010",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Vending Services for the Education Authority",
        "description": "The Education Authority (hereafter referred to as EA) is inviting tenders for the purpose of establishing a contract for the provision of vending services for the Education Authority for a period of 12 months, with the option to extend for periods up to 24 months. It should be noted that the contract extension options may or may not be exercised.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15894500",
                        "description": "Vending-machine ingredients"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15981000",
                        "description": "Mineral water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42930000",
                        "description": "Centrifuges, calendering or vending machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42933000",
                        "description": "Vending machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42933300",
                        "description": "Automatic goods-vending machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55900000",
                        "description": "Retail trade services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 72000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": false,
        "submissionMethodDetails": "https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6072557",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-08-25T23:59:59+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-08-19T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 72000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "AC1 Total Contract Price (Financial Return)",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-01T00:00:00+00:00",
                    "endDate": "2026-10-31T23:59:59+00:00",
                    "maxExtentDate": "2028-10-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The option to extend for period/s up to 24 months"
                },
                "hasOptions": true,
                "options": {
                    "description": "The value of this Contract is estimated to be between PS40,000 and PS60,000 excluding VAT, or between PS48,000 and PS72,000 inclusive of VAT for a three year contract term, these figures being based on historic spend, the potential impact of inflation and potential for increase in sales or the addition of other sites requiring these services over the term of the Contract. The EA reserves the right to increase the value of any awarded Contract in the event that demand increases for these services on EA corporate sites for any reason, such as, but not restricted to, the addition of vending machines to additional corporate sites or increased demand / usage at current sites."
                }
            }
        ],
        "documents": [
            {
                "id": "047410-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/047410-2025",
                "datePublished": "2025-08-08T16:20:11+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}