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Specialist Soft Facilities Management (FM) Rail Cleaning Services

THE CHILTERN RAILWAY COMPANY LIMITED

This public procurement record has 1 release in its history.

Tender

12 Aug 2025 at 16:11

UK4 - Tender Notice
Summary of the contracting process

The Chiltern Railway Company Limited is seeking to procure Specialist Soft Facilities Management (FM) Rail Cleaning Services. This tender, currently in the active procurement stage, aims to secure a supplier for services across their network from London Marylebone through Buckinghamshire, Oxfordshire, and Warwickshire, extending also to the East West Railway from Oxford to Bletchley. The procurement process is selective, utilising a competitive flexible procedure with four distinct stages, concluding with the contract award. Key dates include an expression of interest deadline on 9 September 2025 and an expected contract commencement on 1 December 2025. The procurement falls under the services category in the utilities sector, with an estimated contract value of £11.25 million, excluding VAT. Interested suppliers can submit tenders electronically through Market Dojo, with specific requirements detailed in the procurement documents.

This tender represents a substantial opportunity for businesses within the facilities management and railway cleaning services industries to expand their operations and client base. Companies with experience in exterior cleaning, waste management, and rail support services are well-suited to compete, particularly those holding certifications such as ISO 9001, ISO 45001, and RISQS registration. The procurement is suitable for small and medium enterprises (SMEs) and offers the potential for contract renewal, contingent on performance. Bidders must meet stringent economic and technical criteria, including sufficient insurance coverage and compliance with industry standards, making this an attractive prospect for competent and prepared suppliers. This opportunity is ideal for businesses aiming to enhance their market position through collaboration with a prominent transport company like Chiltern Railways.

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Notice Information

Notice Title

Specialist Soft Facilities Management (FM) Rail Cleaning Services

Notice Description

CHILTERN is conducting this Procurement to select a supplier for the provision of Specialist Soft Facilities Management (FM) Rail Cleaning Services at railway stations, rail depots and rail offices, including deep cleans, carpark litter picking, washroom services, vegetation clearance, waste management, and pest control across the CHILTERN network from its central London terminus at London Marylebone along the M40 corridor to destinations in Buckinghamshire, Oxfordshire and Warwickshire. This Procurement also covers East West Railway from Oxford to Bletchley.

Lot Information

Lot 1

Renewal: Extensions will be granted dependent on the suppliers performance throughout the contract, including service level criteria.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058678
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048158-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

63 - Supporting and auxiliary transport services; travel agencies services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45452000 - Exterior cleaning work for buildings

63711000 - Support services for railway transport

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£11,250,000 £10M-£100M
Lots Value
£11,250,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CHILTERN RAILWAY COMPANY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 3XP
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLG1 Herefordshire, Worcestershire and Warwickshire, TLI3 Inner London - West, TLI7 Outer London - West and North West, TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Local Authority
Sunderland
Electoral Ward
Doxford
Westminster Constituency
Houghton and Sunderland South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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