Planning

24061 Self Service Machines and maintenance for Library Services in Cambridgeshire County Council

CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

14 Aug 2025 at 08:34

UK2 - Preliminary Market Engagement Notice
Planning

13 Aug 2025 at 14:17

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cambridgeshire County Council is in the planning stage of a procurement process aimed at upgrading and maintaining self-service machines for its library services. The initiative, under the title "24061 Self Service Machines and maintenance for Library Services in Cambridgeshire County Council," targets the public authority sub-central government sector, with a location focus in Cambridgeshire, UK, specifically within the UKH12 region. It seeks to address the end-of-life status of existing machines, with essential deadlines set for market engagement insights due by 1 September 2025. The council is undertaking a premarket engagement exercise to better understand potential market solutions for enhancing their library automation equipment before Microsoft ends support for Windows 10 in October 2025.

This tender represents a significant business growth opportunity for companies specialising in library automation technologies or IT services related to public sector needs. With a focus on goods and additional services, it is well-suited to small and medium enterprises (SMEs) and socially focused enterprises (VCSEs) that can provide innovative, sustainable, and cost-effective solutions for library environments. The contract period is anticipated to run from December 2025 through December 2029, allowing for long-term service and support agreements. Businesses with expertise in maintaining and upgrading technological systems, particularly those that can offer continued support for evolving IT standards, will find this opportunity particularly advantageous.

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Notice Information

Notice Title

24061 Self Service Machines and maintenance for Library Services in Cambridgeshire County Council

Notice Description

The Council's Library service is currently exploring the market to identify potential solutions for the supply, maintenance, and possible phased replacement of self-service machines across our public library network. The current estate which is a total of 54 machines, includes a number of ageing self-service units, 32 of which are now nearing end-of-life. These units are increasingly expensive to maintain, and crucially, they are not capable of upgrading to Windows 11. With Microsoft ending support for Windows 10 in October 2025, these machines will soon fall out of compliance with essential IT security and data handling standards. Some existing maintenance arrangements are in place, but these are limited in scope and will not provide long-term sustainability. In addition, the Library service is expanding or existing Library sites who do not have such machines, could benefit from them. As such, we are seeking solutions and market insights that can help the Council procurement a solution which delivers ongoing functionality, value for money, and continued support for secure, autonomous service in our libraries. If you are interested - full details can be found on the Council's e-tendering system - ProContract using this link: https://procontract.due-north.com/Advert?advertId=392f2109-8977-f011-813a-005056b64545&p=ea3edb62-3a92-eb11-810c-005056b64545 Please read the attached document found on the link and if you are interested in provided your thoughts and insights, use the link: https://forms.office.com/e/HjRPeDkS1K

Planning Information

This is a Premarket engagement exercise to help Cambridgeshire County Council's Library service understand better the market place and identify potential solutions for the supply, maintenance, and possible phased replacement of self-service machines across our public library network. If you are interested - full details can be found on the Council's e-tendering system - ProContract using this link: https://procontract.due-north.com/Advert?advertId=392f2109-8977-f011-813a-005056b64545&p=ea3edb62-3a92-eb11-810c-005056b64545 Please read the attached document found on the link and if you are interested in provided your thoughts and insights, use the link: https://forms.office.com/e/HjRPeDkS1K

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058732
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048617-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

92 - Recreational, cultural and sporting services

CPV Codes

30238000 - Library automation equipment

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
16 Dec 2025 - 15 Dec 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
kat.hasij@cambridgeshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ALCONBURY WEALD, HUNTINGDON
Postcode
PE28 4YE
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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