Notice Information
Notice Title
Tender for Digital Asset a Management System
Notice Description
The National Army Museum (NAM) is inviting software vendors to tender for the supply and ongoing support for a new Digital Asset Management system.The Museum implemented as asset folder structure to support the deployment of its digital collections management system in 1998. The structure was designed for storing and organising unique assets for algorithm-based retrieval, as well as offering tools and scripts for generating variant-sized versions and derivatives. These were developed and maintained in-house by the Museum's Technical Services team. The Museum now wishes to procure a new Asset Management System building on the existing numerous resources ('buckets') of digital assets. Full details of the requirement are contained in the Tender Brief
Lot Information
Lot 1
Contained in tender documents
Renewal: The Museum wishes to procure this system on a "permanent" basis and establish
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-058943
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/049276-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
92 - Recreational, cultural and sporting services
-
- CPV Codes
92511000 - Library services
Notice Value(s)
- Tender Value
- £50,000 Under £100K
- Lots Value
- £50,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 15 Aug 20256 months ago
- Submission Deadline
- 12 Sep 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 30 Sep 2025 - 29 Sep 2035 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL ARMY MUSEUM
- Contact Name
- Richard Hodgkinson
- Contact Email
- rhodgkinson@nam.ac.uk
- Contact Phone
- +44 2078812486
Buyer Location
- Locality
- LONDON
- Postcode
- SW3 4HT
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI33 Kensington & Chelsea and Hammersmith & Fulham
- Delivery Location
- TLI London
-
- Local Authority
- Kensington and Chelsea
- Electoral Ward
- Royal Hospital
- Westminster Constituency
- Chelsea and Fulham
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-058943-2025-08-15T16:46:01+01:00",
"date": "2025-08-15T16:46:01+01:00",
"ocid": "ocds-h6vhtk-058943",
"initiationType": "tender",
"tender": {
"id": "K-7-16-2-2-1",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Tender for Digital Asset a Management System",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "92511000",
"description": "Library services"
},
"mainProcurementCategory": "services",
"description": "The National Army Museum (NAM) is inviting software vendors to tender for the supply and ongoing support for a new Digital Asset Management system.The Museum implemented as asset folder structure to support the deployment of its digital collections management system in 1998. The structure was designed for storing and organising unique assets for algorithm-based retrieval, as well as offering tools and scripts for generating variant-sized versions and derivatives. These were developed and maintained in-house by the Museum's Technical Services team. The Museum now wishes to procure a new Asset Management System building on the existing numerous resources ('buckets') of digital assets. Full details of the requirement are contained in the Tender Brief",
"value": {
"amount": 50000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Contained in tender documents",
"value": {
"amount": 50000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2025-10-01T00:00:00+01:00",
"endDate": "2035-09-29T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The Museum wishes to procure this system on a \"permanent\" basis and establish"
},
"submissionTerms": {
"variantPolicy": "allowed",
"electronicCataloguePolicy": "required"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKI"
}
],
"deliveryLocation": {
"description": "National Army Museum sited at Royal Hospital Road Chelsea"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.nam.ac.uk/contracts",
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Contained in tender documentation",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2025-09-12T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2025-09-15T10:00:00+01:00"
},
"bidOpening": {
"date": "2025-09-15T10:00:00+01:00"
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-CHC-237902",
"name": "NATIONAL ARMY MUSEUM",
"identifier": {
"legalName": "NATIONAL ARMY MUSEUM",
"id": "237902",
"scheme": "GB-CHC"
},
"address": {
"streetAddress": "Royal Hospital Road",
"locality": "London",
"region": "UKI33",
"postalCode": "SW34HT",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Richard Hodgkinson",
"telephone": "+44 2078812486",
"email": "rhodgkinson@nam.ac.uk",
"url": "https://www.nam.ac.uk/contracts"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"url": "http://www.nam.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "08",
"description": "Recreation, culture and religion"
}
]
}
},
{
"id": "GB-FTS-73359",
"name": "National Army Museum",
"identifier": {
"legalName": "National Army Museum"
},
"address": {
"locality": "London",
"postalCode": "SW3 4HT",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-CHC-237902",
"name": "NATIONAL ARMY MUSEUM"
},
"language": "en"
}