WHA FIRE SYSTEMS INSTALLATION, SERVICING AND REPAIRS

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058b24-2026-02-27T09:22:07Z",
    "date": "2026-02-27T09:22:07Z",
    "ocid": "ocds-h6vhtk-058b24",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-CHC-19225R",
            "name": "Wandle Housing Association Limited",
            "identifier": {
                "scheme": "GB-CHC",
                "id": "19225R"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PQDH-2497-GBTX"
                }
            ],
            "address": {
                "streetAddress": "Second Floor",
                "locality": "London",
                "postalCode": "SE18NW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "email": "tinarippingale@ssfh.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-16356505",
            "name": "SHARED SERVICES FOR HOUSING LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "16356505"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGNT-9288-TPMJ"
                }
            ],
            "address": {
                "streetAddress": "230 Blackfriars Road",
                "locality": "London",
                "postalCode": "SE1 8NW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "email": "tinarippingale@ssfh.org.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Acting as the managing and contract organisation on behalf of the Contracting Authority (Wandle Housing Association) for this tender opportunity,, carrying out the role of Procurement Consultant"
        },
        {
            "id": "GB-COH-03448234",
            "name": "MORGAN LAMBERT LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03448234"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PJTM-2766-RQDX"
                }
            ],
            "address": {
                "streetAddress": "Unit 5, Old Building Yard Cortworth Lane",
                "locality": "Rotherham",
                "postalCode": "S62 7SB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE31"
            },
            "contactPoint": {
                "email": "info@morganlambert.com"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Appointed by the Contracting Authority to assist with document development and evaluation",
            "details": {
                "url": "http://www.morganlambert.com"
            }
        },
        {
            "id": "GB-COH-12569179",
            "name": "NEW TERRA COMPLIANCE LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "12569179"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGLT-8794-JTMY"
                }
            ],
            "address": {
                "streetAddress": "71-75 Shelton Street",
                "locality": "London",
                "postalCode": "WC2H 9JQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI31"
            },
            "contactPoint": {
                "email": "hello@newterra.co.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Assisting with tender document development and to be on evaluation panel. The Contracting Authority appointed Morgan Lambert to carry out these activities and Morgan Lambert have sub-contracted the activities to New Terra to fulfil on their behalf for the Contracting Authority.",
            "details": {
                "url": "https://www.newterra.co.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-CHC-19225R",
        "name": "Wandle Housing Association Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Wandle Housing Association (WHA) intends to undertake an open tender process early 2026 for Fire Servicing and Repairs. This soft market testing process is to help WHA determine the scope of requirements and inform its approach. Wandle is inviting suppliers to respond to the following questions relating to this requirement: 1) Would the inclusion of solar panels (servicing and repairs of) be of interest to organisations? 2) Would the inclusion of the design of new fire safety systems be attractive to organisations as well as the servicing and installation of them? 3) Would your organisation be able to provide the full scope of requirements including solar panels and design of new fire safety systems? If not, please provide details on what it could not provide. 4) Would a lotted approach e.g. separate lots for the East and West areas of Wandle properties be preferred or would a single requirement incorporating all WHA properties be preferred? Suppliers are welcome to provide additional comments about this requirement that would encourage them to submit a bid. Responses should be submitted by email to tinarippingale@ssfh.org.uk by 12 noon on 4 September 2025. Please state in the email subject line \"WHA Fire Servicing & Repairs Soft Market Testing.\" The responses will be treated in confidence and are for information only. They are to help WHA inform its tender approach and to develop its tender documents. Responses, and lack of responses, will not affect bids received and the evaluation of them when the procurement for this goes live. This notice is not an invitation to tender and does not commit Wandle to a procurement process.",
                "dueDate": "2025-09-04T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "050107-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050107-2025",
                "datePublished": "2025-08-20T11:41:11+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN807908",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "WHA FIRE SYSTEMS INSTALLATION, SERVICING AND REPAIRS",
        "description": "To fulfil its obligations under the Regulatory Reform (Fire Safety) Order 2005 in regard to the provision and maintenance of appropriate fire safety equipment, Wandle Housing Association (WHA) is seeking bids to put in place a contract for reactive and planned preventative maintenance for all fire systems at WHA residential premises that are owned, managed and/or maintained by WHA in accordance with the relevant British and industry standards. The contract will also include the replacement and installation of appropriate fire equipment when identified. The Contracting Authority proposes to enter one contract for a period of 48 months with the preferred Supplier. Key project dates: Deadline for clarification questions from suppliers - 23 March 2026 Deadline for submission of bids - 12 noon on 31 March 2026 Full scope details can be found with the associated tender documents at ProContract - project reference DN807908. Please note that Shared Services for Housing (SSfH) is acting as the managing and contact organisation on behalf of the Contracting Authority for this opportunity.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 6000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 6000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As per what is set out in the tender documents and the ProContract Evaluation Questionnaire",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "As per what is set out in the tender documents and the ProContract Evaluation Questionnaire",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the full associated tender documents and the ProContract Evaluation Questionnaire."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the full associated tender documents and the ProContract Evaluation Questionnaire."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-12T23:59:59Z"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "A tender response must be submitted via ProContract for the response to be accepted and for the Supplier to be considered for the award of the Contract in this Tendering Procedure. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2 Tender responses and communications submitted by Suppliers via any other means will be excluded. Suppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk: 0330 005 0352 (9am - 5.30pm Mon - Fri) suppliersupport@proactisservicedesk.com Submit a ticket to the Helpdesk https://suppliersupport.proactisservicedesk.com/s/?language=en_US",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-31T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-23T23:59:59Z"
        },
        "awardPeriod": {
            "endDate": "2026-06-17T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All tender documents are in the attachments section of the project on ProContract: https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2",
                "url": "https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2"
            },
            {
                "id": "017680-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017680-2026",
                "datePublished": "2026-02-27T09:22:07Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: - Risk of legislative changes, regulatory changes or changes in law during the term of a Contract - Risk of unforeseen changes to delivery/operational standards - Risk of changes in technology, IT solutions or systems - Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services - Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis) - Risk of unforeseen political impact - Risk of unforeseen increase in property volume. Within the Pricing Schedule of this tender, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a \"materialisation\" of a known risk."
    },
    "language": "en"
}